Land Survey- Project Coordinator

Control Point Associates, Inc.•Albany, NY

4d•$24 - $30•Onsite

About The Position

Control Point Associates is seeking an experienced Project Coordinator to join its team in Albany, New York. The firm provides land surveying services, including construction stakeouts, boundary surveys, and 3D laser scanning, for construction, engineering, and land development industries. The role coordinates project requirements among clients, agencies, management, and project teams, while supporting project administration, scheduling, billing, document management, and client communication. The position involves both office and field-project coordination in a collaborative, fast-paced environment. The Project Coordinator prepares correspondence and proposals; researches proposal information and mapping; organizes project records; coordinates fieldwork, site access, meetings, and client calls; supports billing and invoicing; and maintains project team schedules. The role also reviews and marks up client contracts, composes or checks Metes & Bounds descriptions, and trains and supervises new administrative employees and the Project File Maintenance Coordinator. The position may require overtime and light to moderate lifting, along with prolonged desk and computer work.

Requirements

High school diploma.
Good working knowledge of general computer functions and applications, including Windows Explorer, Word, and Excel, and their applications to surveying.
Strong organizational skills and attention to detail while maintaining a consistent workflow.
Ability to work overtime as needed.
Dependable and punctual.
Ability to work as a team player and interact courteously and effectively with representatives of other organizations and the public.
Prolonged periods of sitting at a desk and working on a computer.
Light to moderate lifting may be required.
Applicants must be authorized to work for any employer in the United States; the company cannot sponsor or take over sponsorship of an employment visa.

Nice To Haves

Certificate, degree, or related education in Computer Drafting/Design.
Knowledge of Utility Designating, Vacuum Excavation, GPR, VPI, and related equipment.
Willingness and ability to expand CAD skills through in-house seminars or other educational classes.
Willingness and ability to assume increased responsibilities.

Responsibilities

Compose and/or type correspondence, including letters and proposals.
Use programs and sources such as Google Earth for aerial mapping and proposal research.
Create network file trees and physical folders for new projects, and schedule fieldwork and site access.
File project documents on the network and in physical folders according to company standards.
Add projects to the project database and submit client stat sheets to billing for invoicing.
Research and obtain mapping from the Internet and local, state, and private agencies.
Obtain Certificates of Insurance.
Create monthly billing spreadsheets and review billing reports monthly.
Create monthly invoicing spreadsheets.
Scan and purge project files and store them properly on the server.
Provide backup phone coverage for the receptionist when necessary.
Coordinate project requirements with management and project teams.
Serve as liaison among clients, agencies, and management when the Principal is not immediately available.
Maintain project team calendars, including in/out schedules and vacation notices.
Schedule meetings and client conference calls using Microsoft Outlook.
Arrange site access for ongoing projects.
Train and supervise new administrative employees and the Project File Maintenance Coordinator.
Review and mark up client contracts.
Compose and/or check Metes & Bounds descriptions.
Coordinate project requirements with team members and assist with required tasks as needed.
Attend weekly team meetings to report concerns and/or progress.