Project Coordinator (Project-Based Role)

RWS Global•Cincinnati, OH

2d•Hybrid

About The Position

RWS Global is seeking an experienced Project Coordinator with a strong background in estimating and project tender process management for themed entertainment, attractions, and experiential environments. This individual will be skilled at bridging creative and commercial objectives to support project coordination and delivery from concept through construction. This is a temporary contract role and not a full-time team member role.

Requirements

Experience in design & build communication process within the architecture, interior design or construction industries.
Experience working in the themed entertainment or multi-discipline construction management industry.
Familiarity with themed entertainment project lifecycles, including concept, schematic, design development, tender and fabrication.
Experience in managing project files to meet naming conventions, version control, and approval workflows.
Experience in coordinating with designers, architects, engineers, and production vendors to manage updates and revisions.
Demonstrated proficiency in project documentation structure, consistency management, project documentation network management across all disciplines and supporting materials.
Ability to support the creation and delivery of design intent and construction documentation packages.
Proficiency in document management software and standard design tools (AutoCAD, Bluebeam, Adobe Acrobat, Microsoft Office Suite, Apple Keynote; and collaborative cloud-based software similar to Box, Aconex, ACC, and SharePoint).
Ability to work with both creative and technical teams to maintain clarity and accuracy in documentation.
Ability to work independently and take ownership of tasks.
Ability to discern shift in priorities and follow through on deliverables with a sense of urgency.
Experience managing documentation for RFQs, RFPs, and tender documentation, and coordinating between design, vendor, and procurement teams.
Excellent written and verbal communication skills, organization and analytical skills, with ability to interpret both creative intent and commercial requirements.
Experience in communication between creative, architectural, engineering, and fabrication teams to maintain design intent through all phases.
Strong multi-tasking and time-management abilities across multiple projects.
Detail-oriented with a proactive approach to problem-solving and workflow efficiency.
Adaptable to fast-paced, collaborative, and iterative design environments.

Responsibilities

Support project coordination and delivery from concept through construction.
Manage project files to meet naming conventions, version control, and approval workflows.
Coordinate with designers, architects, engineers, and production vendors to manage updates and revisions.
Support the creation and delivery of design intent and construction documentation packages.
Work with both creative and technical teams to maintain clarity and accuracy in documentation.
Manage documentation for RFQs, RFPs, and tender documentation, and coordinate between design, vendor, and procurement teams.
Communicate between creative, architectural, engineering, and fabrication teams to maintain design intent through all phases.
Multi-task and manage time effectively across multiple projects.
Problem-solve and improve workflow efficiency.
Adapt to fast-paced, collaborative, and iterative design environments.