Project Coordinator - Limited Term

ontariotechu • Oshawa, ON

1d • Onsite

About The Position

The Project Coordinator will provide day-to-day operational support to the BEI team and contribute to the design and delivery of BEI programs, initiatives, workshops, events, services and communications. This position will work closely with the Director to ensure that all operational needs are met, and to ensure programs are delivered efficiently and effectively. The Project Coordinator may also be assigned to work on special projects.

Requirements

• Completion of a university degree consisting of four academic years in business, communications, marketing, engineering, public relations, or public policy
• 1–3 years of experience in at least three of the following: Project coordination and administrative support experience in a professional setting, Communications and outreach, including digital content and reports, Experience in stakeholder engagement and relationship management, Experience in the energy, research, or post-secondary sector
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Project coordination and multi-tasking abilities
• Digital content creation and social media management
• Meeting planning and documentation (e.g., agendas, minutes)
• Budget tracking and administrative reporting
• Grant and proposal writing support
• Technical proficiency with virtual meeting tools and AV equipment
• Relationship-building and stakeholder engagement
• Ability to work independently and collaboratively in a team setting

Nice To Haves

• A combination of education and experience may be considered for this role
• Familiarity with university environments, governance, and administrative systems
• Awareness of clean energy research, innovation ecosystems, and sustainability principles
• Knowledge of communications strategies for public engagement and outreach
• Basic understanding of funding mechanisms, research programs, and proposal development
• Insight into Indigenous and community-based energy initiatives
• Understanding of digital platforms (e.g., website, newsletter tools, social media analytics)
• Understanding of the Canadian energy sector, including net-zero goals and stakeholder dynamic
• Awareness of the UN Sustainable Development Goals and their relation to clean energy transitions

Responsibilities

• Facilitate the growth of BEI initiatives by coordinating with BEI staff and contractors, other Ontario Tech staff, faculty members and industry partners
• Provide support to the BEI director and ensure the deliverables of BEI team and involved individuals are met on time and all requirements are completed
• Plan, coordinate and execute administrative aspects of BEI including budgets and program reports, working with the director to grow BEI, strategically and effectively
• Maintain BEI’s physical space, equipment and tools
• Supervise student interns and support special project delivery as assigned
• Develop and manage BEI communications including websites, newsletters, social media, and digital outreach tools
• Liaise with internal departments including Communications and Marketing, Advancement, and others as required to ensure project success
• Represent BEI at internal and external meetings, workshops, and events
• Build and maintain direct relationships with stakeholders and partner organizations to support knowledge exchange and execution of projects
• Support the development of materials for public speaking, engagements, and meetings (e.g., presentations, briefing notes)
• Support the development and production of key reports
• Assist in the preparation of grant and funding applications and related documentation
• Track and contribute to BEI initiatives and deliverables across its three program areas
• Maintain stakeholder, participant, and project databases to support program tracking and evaluation
• Provide technical support for virtual meetings, events, and digital platforms
• Coordinate with the Director to ensure alignment with BEI’s strategic growth and mandate

Benefits

• The position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU.
• Employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.
• Actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+.
• All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.
• Will take all reasonable steps to ensure accommodation for applicants where appropriate.
• Confidentiality will be maintained throughout all aspects of the recruitment cycle.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level