Project Coordinator
About The Position
Posillico is a multi-disciplined and diversified construction company with business units including Civil/Foundation, Wastewater, Environmental, Utilities, Drilling, Paving, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. The company emphasizes a "people first, think safety" culture and aims to complete projects safely, on time, on target, and on budget while positively impacting the community. This role supports and administers utility construction projects by coordinating project documentation, acting as a liaison between field operations, project management, and accounting, and ensuring information is complete, accurate, and properly documented.
Requirements
- Experience in project coordination, construction administration, or a related role preferred.
- Exceptional attention to detail and organizational skills.
- Strong follow-up with the ability to manage multiple priorities and deadlines.
- Strong communication and problem-solving skills.
- Proficient in Microsoft Office and comfortable learning new systems.
Responsibilities
- Collect, review, and process daily field documentation, including timesheets, billing units, tickets, job briefings, photos, and project records.
- Review all documentation for accuracy, completeness, and proper job/cost coding; identify discrepancies and coordinate corrections.
- Maintain project tracking logs, documentation, and required submissions, ensuring information is current, accurate, and complete.
- Coordinate with field personnel, client personnel, and accounting to obtain required information and resolve documentation discrepancies.
- Proactively track outstanding items, follow up, and escalate unresolved issues until deadlines are met.
- Process and maintain supporting documentation for purchase orders, vendor invoices, credit card receipts, AP approvals, and payroll requests.
- Support monthly job cost and accounting close by ensuring required transactions and documentation are complete and processed timely.
- Scan, file, and catalog documents to their referenced projects.
- Perform general administration duties as assigned.
Benefits
- medical coverage
- dental coverage
- vision coverage
- life insurance
- FSA
- short- and long-term disability
- identity theft protection
- 401(k)
- employee assistance program
- paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
