Project Coordinator, Quality Improvement

American Heart Association • Dallas, TX

4d • $21 - $26 • Remote

About The Position

The Project Coordinator works in the American Heart Association’s Quality, Outcome Research, & Analytics (QORA) department, supporting health sciences research and measure development initiatives. The role provides project coordination, administrative support, stakeholder engagement, and program operations, working with internal staff, subject matter experts, researchers, and external partners to support smooth day-to-day operations. This is a full-time, benefits-eligible, grant-funded position. Current funding is expected to expire on April 30, 2028, with the possibility of extension. The position can be home-based.

Requirements

• High school diploma or equivalent.
• At least three years of relevant administrative and/or project coordination experience.
• Ability to manage multiple projects simultaneously and meet specified timelines.
• Administrative expertise, including sophisticated clerical responsibilities and data management.
• Effective verbal and written communication skills.
• Effective interpersonal skills and a demonstrated ability to develop collaborative working relationships internally and externally.
• Experience coordinating meetings, events, or project activities across multiple stakeholder groups.
• Proficiency with Microsoft Outlook, Excel, Word, PowerPoint, Teams, and SharePoint.

Nice To Haves

• Bachelor’s degree in health sciences, public health, healthcare administration, research, or a related field.
• Experience supporting health sciences, research, quality improvement, measurement, or healthcare-related projects.
• Experience working with subject matter experts, researchers, healthcare professionals, or external partners.
• Knowledge of basic data tracking, reporting, or research support processes.
• Experience with project management, database, or collaboration systems.

Responsibilities

• Support day-to-day initiative operations by scheduling internal, external, and cross-functional meetings; managing agendas; recording notes and action items; tracking follow-ups; coordinating materials; and maintaining project documentation.
• Develop, enter, and maintain information in project tracking systems, databases, SharePoint sites, and other software platforms.
• Process invoices, track budgets and expenses, and support contract and grant administration.
• Support virtual meeting logistics and technology setup.
• Serve as a primary point of contact for project participants, subject matter experts, and external partners; coordinate communications, respond to inquiries, and assist with onboarding.
• Prepare and maintain project documentation, status reports, meeting summaries, dashboards, stakeholder updates, and other materials aligned with project goals and timelines.
• Assist with developing and disseminating program materials, templates, reports, and resources.
• Coordinate project timelines, deliverables, and meeting schedules to support research and measure development activities.

Benefits

• Medical, dental, vision, disability, and life insurance.
• Retirement program with employer match and automatic contribution.
• Employee assistance program, employee wellness program, telemedicine, and medical consultation.
• Professional development resources, including Employee Resource Groups, a mentoring program, and Heart U.
• Paid time off of at least 16 days per year for new employees, increasing with seniority.
• Twelve paid holidays each year, including several days off at the end of the year.
• Tuition assistance for education related to current duties, responsibilities, or potential future positions.
• Performance and recognition programs, with incentive program eligibility depending on position type.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED