Project Coordinator, Quality Improvement

American Heart Association • Dallas, TX

3d • Remote

About The Position

The Project Coordinator works in the American Heart Association’s Quality, Outcome Research, & Analytics (QORA) department and supports health sciences research and measure development initiatives. The role provides project coordination, administrative support, stakeholder engagement, and program operations, working with internal staff, subject matter experts, researchers, and external partners. The position can be home-based and is a full-time, benefits-eligible, grant-funded opportunity. Current funding expires on April 30, 2028, with the possibility of extension.

Requirements

• High school diploma or equivalent.
• At least three years of relevant experience, including administrative and/or project coordination experience.
• Ability to manage multiple projects simultaneously and meet specified timelines.
• Administrative expertise, including sophisticated clerical responsibilities and data management.
• Effective verbal and written communication skills.
• Effective interpersonal skills and the ability to develop collaborative working relationships internally and externally.
• Experience coordinating meetings, events, or project activities across multiple stakeholder groups.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, and SharePoint.

Nice To Haves

• Bachelor’s degree in health sciences, public health, healthcare administration, research, or a related field.
• Experience supporting health sciences, research, quality improvement, measurement, or healthcare-related projects.
• Experience working with subject matter experts, researchers, healthcare professionals, or external partners.
• Knowledge of basic data tracking, reporting, or research support processes.
• Experience working with project management, database, or collaboration systems.

Responsibilities

• Support day-to-day initiative operations by scheduling meetings, managing agendas, recording notes and action items, tracking follow-up, coordinating materials, and maintaining project documentation.
• Develop, enter, and maintain information in project tracking systems, databases, SharePoint sites, and other software platforms.
• Process invoices, track budgets and expenses, and support contract and grant administration.
• Coordinate virtual meeting logistics and technology setup.
• Serve as a primary contact for project participants, subject matter experts, and external partners; coordinate communications, respond to inquiries, and assist with onboarding.
• Prepare and maintain project documentation, status reports, meeting summaries, dashboards, stakeholder updates, and other materials aligned with project goals and timelines.
• Assist with developing and distributing program materials, templates, reports, and resources.
• Coordinate project timelines, deliverables, and meeting schedules for research and measure development activities.

Benefits

• Medical, dental, vision, disability, and life insurance.
• Retirement program with employer match and automatic contribution.
• Employee assistance program, employee wellness program, telemedicine, and medical consultation.
• Professional development through Employee Resource Groups, a professional mentoring program, and Heart U.
• Paid time off of at least 16 days per year for new employees, increasing based on seniority.
• 12 paid holidays each year.
• Tuition assistance.
• Potential eligibility for incentive programs, depending on position type.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED