Project Coordinator

Government of Alberta•Calgary, AB

34d

About The Position

Alberta Infrastructure is responsible for leading the development of the provincial Capital Plan, which addresses the provincial infrastructure needs of Alberta’s population that support key social programs and services and economic development. The Ministry designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that school and hospital infrastructure meet the needs of Alberta’s population. Infrastructure also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans. For more information about Alberta Infrastructure, please visit: http://www.infrastructure.alberta.ca; A career at Infrastructure.Role ResponsibilitiesReporting to the Senior Project Manager, the Project Coordinator will work closely to support the development and implementation of assigned capital projects. This role is critical to the planning, design, construction, building commissioning, and warranty period for each approved capital project. The Project Coordinator position is key in determining which risks are likely to affect project scope, cost and/or schedule and evaluating the likelihood of such risk, including the development of mitigation strategies to ensure that all are managed in alignment with project requirements.The Project Coordinator acts as the liaison between the client/user, consultants, and the construction team, balancing client/user needs within project constraints and fostering cooperation among client/user groups, support departments, external agencies, consultants, and contractors. Project Coordinators are a key member of the infrastructure’s project teams and directly support the delivery of capital projects which are considered to be a government priority.

Requirements

Negotiation Skills – Ability to effectively explore alternatives and positions to reach outcomes that gain support and acceptance from all parties.
Communication Skills – Ability to clearly present and explain requirements, expectations, ideas, and concepts to various audiences and stakeholders.
Organizational Skills – Ability to manage multiple activities simultaneously to achieve results, including regular tracking and reporting, and maintaining organized, up-to-date project documentation and records.
Leadership Skills – Ability to create and achieve results by engaging and influencing individuals, groups, or departments toward common goals.
Teamwork / Team Building – Ability to work effectively in a team environment as well as independently, and to develop new processes that support the broader project team.
Analytical Skills – Ability to analyze and interpret diverse and complex technical and operational information to develop appropriate responses.
Technical Skills – Ability to interpret construction drawings and specifications, and to establish project budgets and schedules.
Business Acumen – Knowledge of policies, practices, trends, and information affecting the business and organization.
Problem-Solving Skills – Ability to develop and communicate solutions to diverse user problems and requests.
Two-year technical diploma in Architectural/Engineering technology
Minimum of six (6) years of experience in construction or a related technical field, with exposure to project coordination, site supervision, or similar roles
Valid class 5 driver’s license
Two-year diploma in Engineering or related discipline PLUS 6 years of related experience.

Nice To Haves

Certified Engineering Technologist (C.E.T) designation
Hospital or medical facility construction experience
Knowledge of inspection and testing requirements
Understanding of contract law and experience in construction agreements and associated contracts
Knowledge of bidding and construction legislation and practices
Familiarity with the Municipal Government Act

Responsibilities

Establishing and maintaining relationships across internal groups to influence decision-making and ensure positive project outcomes.
Assisting the Senior Project Manager with project planning, including schedules and cost estimates.
Participating in all stages of project design, construction, and operational commissioning activities (on multiple projects).
Coordinating reviews and submittals to in-house resources, bridging consultants, independent advisors, cities and municipalities, and external stakeholders.
Establishing and maintaining a complex document management system for the project team, both manually and electronically within SharePoint.
Providing reports and briefings to the Senior Project Manager to update project status, provide cash flow updates and cost information.
Performing frequent inspections of work area and site documentation to ensure all policies and procedures are being followed and all work is carried out as per quality time and safety regulations/specifications.
Ensuring as-builts and Operational and Maintenance manuals received from consultants are recorded and entered into project management tracking system.
Supporting all aspects of furniture/equipment moves including the coordination of contractors and end users, if required by the Project Director or Project Manager.