Project Coordinator

Jack Morton Worldwide•Detroit, MI

1d•Hybrid

About The Position

The Project Coordinator (internal title: Production Services Associate) is responsible for managing assigned project scope with a focus on procurement, finance, compliance, and reporting. This role partners closely with internal teams and external vendors to ensure projects are executed efficiently, compliantly, and with clear financial oversight.

Requirements

1–3 years of experience in project management and/or procurement, with exposure to compliance-driven environments.
Strong attention to detail, organization, and time management, with a proactive approach to problem-solving.
Experience working in finance, accounting, and/or project management systems.
Proficiency in Excel, including formulas and formatting.
Excellent written and verbal communication skills, with the ability to support internal and external partners at all levels.
Ability to take ownership of assigned projects, manage competing priorities, and see work through to completion.
Adaptability and comfort working in evolving processes and compliance standards.
A team-oriented mindset, strong work ethic, positive attitude, and willingness to support others.

Responsibilities

Manage and oversee assigned job finance and accounting activities within applicable systems.
Reconcile vendor invoices, purchase orders, project expenses, and employee expenses, as applicable.
Audit vendor invoices to ensure accuracy and compliance, coordinating with Client Accounting and other partners as needed.
Onboard new vendors and freelancers, identifying and escalating potential risk to mitigate agency and client exposure.
Navigate internal and client-specific compliance standards to ensure audit requirements are consistently met.
Collaborate with internal stakeholders across the JMW enterprise to educate and inform teams on compliance standards and processes.
Champion the Production Services function as a professional, proactive, and integrated partner.
Partner with project teams to establish parameters, develop sourcing schedules, and maintain approved budgets.
Research, evaluate, negotiate, and recommend suppliers to balance quality, cost, and timing.
Prepare and manage quote packages for internal leadership and client review and approval.
Create purchase orders and support contract negotiations, ensuring compliance with required standards.
Identify opportunities to improve procurement efficiency, tools, and supporting databases.
Support and advance supplier diversity initiatives through strategic sourcing and communication.
Manage sales and use tax requirements in alignment with corporate and client compliance standards.
Manage and provide oversight for client billing, ensuring accuracy, timeliness, and compliance with internal and client requirements.
Maintain complete electronic job audit files to support internal and external audit needs.
Collaborate closely with internal Shared Services teams to support project-related finance and accounting responsibilities.