Project Coordinator

Next Supply • Vaughan, ON

17d • Onsite

About The Position

The Project Coordinator enhances customer and co-worker experiences by managing project timelines, coordinating with vendors, and ensuring clear communication. They track budgets and project stages to ensure timely, on-budget completion while striving to meet or exceed customer expectations. At Next Supply, the culture is respectful and collaborative, emphasizing innovation, integrity, and entrepreneurial spirit. Employees are part of a hardworking, dynamic, and inclusive team, where how work is done is as important as what is done. The role requires motivation, adaptability, thoughtful decision-making, honesty, reliability, and a strong sense of ownership and commitment to a positive experience for customers and colleagues.

Requirements

• Ability to consistently model Next’s core values and character expectations (motivation, adaptability, thoughtful decision-making, honesty, reliability, and a strong sense of ownership and commitment to a positive experience for customers and colleagues)
• Excellent organizational and multitasking skills with a keen attention to detail
• Excellent customer service skills; striving to meet or exceed customer expectations
• Excellent written and verbal communication skills with the ability to remain composed under pressure
• Strong problem-solving, prioritization skills, and time management abilities
• Strong teamwork skills with the ability to collaborate effectively with other departments
• Strong computer skills and knowledge of Microsoft Products (i.e. Word, Excel, and Outlook)
• Experience with order and PO entry within an ERP system
• Strong knowledge of plumbing and heating products
• High School Diploma or equivalent
• 2+ year of previous experience in project management

Nice To Haves

• Previous experience in the construction industry

Responsibilities

• Create, revise, and resubmit shop drawings for approval
• Communicate with customers or Account Managers to define timelines and troubleshoot orders
• Manage change notices and post-tender addendums
• Update and share project tracking spreadsheets with the Sales Team
• Attend site meetings as needed
• Manage vendor quotes, expiry dates, and negotiate extensions
• Create and maintain stock for future orders based on project timelines
• Expedite purchase orders and manage non-stock product purchases
• Enter returns for surplus or damaged products and obtain RGAs from Vendors
• Build and manage project spreadsheets to track transactions and ensure budget adherence
• Prepare operation and maintenance manuals for the end user

Benefits

• Fostering a respectful and collaborative culture that emphasizes diversity, innovation, integrity, and entrepreneurial spirit.
• Join our dynamic, inclusive team where you can enjoy your work, learn new skills, and grow professionally.
• Opportunity to explore other career opportunities within the organization once proficiency is gained.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees