Project Coordinator

Caliola Engineering, LLC•Colorado Springs, CO

11d•$77,246 - $115,063•Onsite

About The Position

Caliola is a woman-owned small business that is improving and protecting our Nation's way of life through secure collaboration and resilient communications. Our engineers, subject matter experts, and veterans are developing and delivering trusted solutions for mission-critical communications. We seek teammates who share our core values: I3 for C3 – Insight, Innovation, and Integrity for Command, Control, and Communications. These values guide how we work every day. At Caliola, you will find technically challenging, mission-focused work within a flexible and collaborative culture that is uncommon in the defense industry. We offer flexible PTO, subsidized health insurance, 401(k) matching, professional development, and a competitive compensation structure designed to support long-term growth. Our performance has driven rapid growth and national recognition, being named twice to the Deloitte Technology Fast 500™ and inclusion on the 2025 Inc. 5000 list of America's fastest-growing private companies. We have also been recognized as a Colorado Company to Watch, a ColoradoBiz Top Company in Aerospace & Defense, and the #2 Gazette's Best Workplace (medium size) in 2025. Headquartered in Colorado Springs, CO, we operate in a leading aerospace and defense hub with proximity to major military installations. Set against the Rocky Mountains, the region offers year-round outdoor recreation and a high quality of life for professionals and families considering relocation. As a part of our selection process, we ask all applicants to complete a short, 10–12 minute survey from Culture Index. This is a survey, not a test; no passing or failing. The purpose of this survey is to identify your unique strengths as they relate to our open positions. Please copy and paste the following link into a separate browser window to complete: https://go.cultureindex.com/s/5i6Gpe3wge The Project Coordinator role requires an individual with the ability to support program managers across multiple programs to ensure customer expectations and contractual requirements are met. This role will support leadership on all relevant aspects of program and project level scope, schedule, resources, and project level financial performance.

Requirements

Bachelor's degree and minimum 2+ years of Program/Project Coordination experience with demonstrated ability to develop strong internal and external customer relationships, prioritize efforts and achieve results.
This position requires the ability to obtain and maintain a security clearance issued by the US Government. Security clearances may only be granted to US citizens.
Ability to travel as needed to our DoD customers and other stakeholder facilities.
Excellent interpersonal skills with the ability to effectively communicate (verbally and in writing) to our DoD customers, prime contractors, and other stakeholders.
High level of proficiency in MS Project and MS Office particularly Excel and PowerPoint.
Knowledge of program & project management processes, tools and procedures including ability to quickly learn and adapt to company's ERP system (Unanet) in reporting, analyzing, and managing project spend vs. budgets, and schedule performance.
Leadership and management skills, particularly influence management and conflict resolution.
Excellent oral and written communication skills.
Experience throughout the project life cycle from development through sustainment to include proposal development, requirements decomposition, generation of system and subsystem statements of work and subcontracts, risk management, and continuous improvement efforts including implementation for cost reduction and performance improvement efforts.
Experience with metrics for assessing and reporting project progress, productivity, and variance analysis.
Excellent collaboration and working across organization skills to achieve top performance results.
Self-starter and a problem solver; must have the ability to see the big picture and implement changes as required.
Demonstrated success in managing staff planning, project reviews, scheduling, and budget control.
Successful track record in managing complex defense projects or programs as a prime or subcontractor.

Nice To Haves

B.S. or M.S. Degree in a Technical Field (preferred Electrical Engineering, Computer Science, or a related discipline).
Experience working with or within a branch of the Department of Defense (Air Force, Space Force, Navy, etc.) as a Program/Project Coordinator.
Program Management Professional (PMP®) or comparable certification
Knowledgeable in FAR/DFAR/ITAR requirements.

Responsibilities

Support managers in daily contract or subcontract execution of multiple programs/projects to ensure project costs, schedule, and technical performance goals are met while meeting customer expectations and contractual requirements.
Maintain effective communication with subcontractors to ensure the performance, cost, and schedule of the subcontract is being met.
Work with program managers and Technical Leads to assign tasks to internal teams and assist with overall schedule management.
Provide concise reports to program managers and leadership team on project status, potential issues, risks, and recommended courses of action.
May assist in reporting contract or subcontract deliverables accurately and timely, using a variety of prime contractor systems and/or Government systems that may require additional training or education.
Help generate project financial reports along with project forecasts.
Provide timely and accurate projections of engineering resource requirements, to include project technical staffing needs.
Support capturing opportunities, including bid and proposal development, pricing, and developing statements of work with operational insight provided by the program managers.
Support change in a growing organization, seek out and document best practices and incorporate lessons learned into future project/programs.
Other duties as assigned.