Project Coordinator

EllisDon•Ottawa, ON

9d•Onsite

About The Position

EllisDon Furniture, Equipment and Design (“ED FED”) Project Coordinator will support the ED FED Project Managers (“PMs”) on existing and upcoming project works. This role involves collaborating with external project team members such as the Client/Owner, Consultants, Vendors and Trade Partners. The Project Coordinator will coordinate FFE requirements with the consultants’ construction documents and facilitate regular project team, Stakeholder and User Group meetings as required. This position will also assist with documentation administration, prepare and coordinate procurement documents, and coordinate with Vendors and Suppliers to source furniture and medical equipment options, develop specifications, budget pricing, and meet procurement timelines. The role includes planning and executing procurement activities between User Groups and potential vendors, tracking project goals and deliverables, and regularly reporting progress to the PMs. Additionally, the Project Coordinator will review site conditions pertaining to equipment and furniture, coordinate vendor installation, commissioning, and end-user training, collect and collate delivery waybills, commissioning and training documents, and create operation and maintenance manuals. The role requires working at the project site.

Requirements

Experience in project coordination related to medical equipment within a hospital or healthcare setting
A self-starter, resourceful and detail-oriented
Previous experience with equipment planning and coordinating projects
Skilled in MS Word, PowerPoint, Excel, Access and Project, PDF software
Able to independently represent the ED FED Team while exhibiting EllisDon core values
A champion of learning and process improvement
Entrepreneurial and willing to strive towards better project management processes within ED FED
Willing to complete security clearances (as required by Clients)
Organized and able to (re) prioritize tasks as needed with confidence
Have 5+ years of experience as a project coordinator

Nice To Haves

Educated in Biomedical, Nursing, Engineering and/or a similar field (all considered an asset)

Responsibilities

Support the ED FED Project Managers (“PMs”) on existing and upcoming project works
Collaborate with external project team members such as the Client/Owner, Consultants, Vendors and Trade Partners
Coordinate FFE requirements with the consultants’ construction documents
Facilitate regular project team, Stakeholder and User Group meetings as required
Assist with documentation administration
Prepare and coordinate procurement documents
Coordinate with Vendors and Suppliers to source furniture and medical equipment options, develop specifications, budget pricing, and meet procurement timelines
Plan and execute procurement activities between User Groups and potential vendors
Track project goals and deliverables, and regularly report progress to the PMs
Review site conditions pertaining to equipment and furniture
Coordinate vendor installation, commissioning, and end user training
Collect and collate delivery waybills, commissioning and training documents
Create operation and maintenance manuals
Work at the project site