Project Coordinator, UTIA General Services

University of Tennessee • Knoxville, TN

4d • Onsite

About The Position

The Project Coordinator plays a key role in supporting the planning, execution, and successful completion of research, education, and outreach initiatives. This position is responsible for coordinating project activities, managing timelines and deliverables, and ensuring compliance with institutional and sponsor requirements. The coordinator works closely with faculty, staff, and external partners to facilitate communication, organize meetings and events, track budgets and expenditures, and maintain accurate project documentation. In addition, the role involves monitoring project progress, preparing reports, and identifying opportunities to improve efficiency and outcomes. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while contributing to UTIA’s priorities of advancing agriculture, natural resources, and community development across Tennessee.

Requirements

• Education: Vocational certification or technical training in project coordination, construction management, or similar industry experience.
• Experience: 2 years relevant experience in project coordination including planning meetings, agendas, and stakeholder communications.
• Assisting project managers with planning and administration.
• Creating, editing, maintaining project management databases, using industry-standard software and supporting project tracking, reporting, and progress.
• Knowledge, Skills, Abilities: Knowledge of Project Coordinator practices.
• Strong and effective written and oral communications skills.
• Excellent interpersonal skills and ability to perform as part of a cross-functional team.
• Project Management software and organizational skills.
• Ability to coordinate team member priorities to ensure project milestone achievement.
• Ability to assess project descriptions for potential challenges or friction points and propose solutions.
• Knowledge of, and ability to coordinate, conduct, and catalog Facility Condition Assessments.
• Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Nice To Haves

• Education: Bachelor’s degree in project or construction management.
• Certification: Industry certification such as CAPM, PMP, or similar.
• Experience: 5 years of relevant experience in construction management, procurement, facility maintenance, and environmental, health, and safety training.
• Knowledge, Skills, Abilities: Knowledge of construction management processes
• Ability to effectively communicate with contractors, architects, engineers, and various client/user groups.

Responsibilities

• Assists with managing the UTIA capital project portfolio by: Coordinating assigned projects, including reviewing and monitoring project progress.
• Ensuring collaboration and communication between internal and external stakeholders.
• Developing and managing assigned project files throughout project life cycle.
• Collecting and assimilating applicable data for the preparation of internal/external reports.
• Assists with day-to-day UTIA facilities management operations by: Identifying, inspecting and prioritizing building maintenance and health and safety issues.
• Coordinating with UTK Facilities Services to schedule preventative maintenance for all campus-based facilities.
• Coordinates surveys and maintains an inventory of all UTIA facilities (campus based and statewide) including offices, classrooms, laboratories, conference and meeting spaces, research, storage, maintenance rooms and greenhouses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed