Project Coordinator

City of Austin•Austin, TX

6d•Onsite

About The Position

Under general supervision, this position coordinates the engineering and support activities for various projects and/or programs. The Project Coordinator position within Distribution System Maintenance (DSM) at Austin Water will support the planning, coordination, and execution of water distribution maintenance and repair projects, including water main breaks, service line repairs, and valve & hydrant maintenance. This role will assist with tracking project schedules, budgets, and performance metrics while ensuring compliance with City standards, regulatory requirements, and safety protocols. The ideal candidate will have experience in project coordination, construction, utilities, or public works, with a strong ability to manage multiple priorities in a fast-paced operational environment. Strong communication, organizational skills, and proficiency in systems such as work order management and reporting tools are essential.

Requirements

Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.
Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.
Knowledge of laws, rules, regulations, and codes associated with project assignment.
Knowledge of budget policies and principles.
Knowledge of contract management principles, methods, and practices.
Skill in adapting, interpreting, and applying guidelines and standards.
Skill in establishing and maintaining positive relationships with internal and external customers.
Skill in using available software packages.
Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
Ability to communicate in oral or written format to a variety of audiences.
Graduation with a bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work.
Experience may substitute for education up to a maximum of four (4) years.
May require a valid Texas driver license.
This position requires a valid Texas Class C Driver License or the ability to acquire one by your hire date.
External New Hires must meet the City of Austin’s Driver Record Evaluation (DRE) requisite.
To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

Nice To Haves

Advanced experience and ability to create and edit asset groups, group project files in IPS Infor system
Ability to analyze and comprehend large and complex water main failure and water service failure reports.
Extensive knowledge of the City of Austin purchasing process to include bulk material ordering, spot purchasing and contract compliance.
Ability to research and obtain information from multiple sources to make informed decisions in conformance within established policies and practice.
Advance knowledge to create and maintain stock areas and stock locations for multiple work groups.
Demonstrated project management skills, including coordinating field operations, tracking schedules and budgets, and monitoring progress across multiple maintenance projects.

Responsibilities

Communicates project and/or program information to internal and external customers.
Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget.
Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems.
Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team.
Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project.
Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review.
Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities.
Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures.
Develops, maintains, and improves City of Austin design and construction standards.
Provides technical advice and assistance.
May provide leadership, work assignments, evaluation, training, and guidance to others.