Project Coordinator

Legence • San Diego, CA

13d • $30 - $35 • Onsite

About The Position

SC Engineers is seeking a highly motivated Project Coordinator to support our project delivery and operations teams in San Diego, CA. This role is responsible for coordinating project activities, maintaining project documentation and schedules, supporting financial and administrative processes, and ensuring exceptional client service. The Project Coordinator will work closely with Project Managers, Accounting, clients, vendors, and internal stakeholders to support the successful execution of engineering and consulting projects. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• Bachelor's Degree in Business Administration or a related field preferred.
• Equivalent combination of education and relevant experience may be considered.
• Experience in project coordination, project administration, office management, or related business operations roles.
• Experience supporting multidisciplinary project teams preferred.
• Design, construction, engineering, and/or commissioning industry experience is a plus.
• Experience working in client-facing environments preferred.
• Strong interpersonal skills with a demonstrated ability to foster teamwork and achieve customer satisfaction.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Advanced proficiency with Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Familiarity with QuickBooks Desktop and Deltek is preferred.
• Familiarity with e-Builder and Bluebeam is a plus.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong analytical, problem-solving, and administrative skills.
• Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Responsibilities

• Deliver outstanding client service and maintain positive relationships with clients, consultants, vendors, and internal stakeholders.
• Support Project Managers in coordinating project activities and communications.
• Serve as a point of contact for project-related administrative and coordination needs.
• Assist with executive correspondence, reports, presentations, and project documentation.
• Establish, maintain, and monitor project schedules and milestones.
• Prepare and maintain project records, documentation, and tracking tools.
• Create and maintain Excel spreadsheets and project reports.
• Execute special assignments and operational support tasks as needed.
• Enter and maintain project and financial data in QuickBooks Desktop and Deltek systems.
• Lead coordination efforts for various design and engineering projects.
• Collaborate with Project Managers, Accounting, and project teams to support project execution and deliverables.
• Coordinate with vendors, consultants, and other stakeholders to facilitate project requirements.
• Assist with project tracking, resource coordination, and administrative support functions.
• Prepare executive correspondence, reports, presentations, and other business documentation.
• Organize project information and maintain accurate project records.
• Support project meetings by coordinating materials, tracking action items, and maintaining documentation.
• Ensure accuracy and completeness of project and financial records.
• Support Accounts Payable processes, vendor analysis, and account reconciliations.
• Manage corporate credit card tracking and reconciliation activities.
• Support employee timesheet administration and tracking.
• Assist the Accounting Department with financial and administrative activities related to project execution.

Benefits

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Vacation is 80 hrs/yr during your first 5 years, then 120 hrs/yr. Unused vacation rolls over up to 80 hrs (years 1–5) and 120 hrs (year 6+). Accrues each pay period, and unused accrued vacation time is paid out at separation per CA law. This is separate from CA sick leave; company holidays per policy.
• Expenses: Business travel and related expenses reimbursed per company policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level