CTM: Project Coordinator

Comfort Temp Heating & Air•Jacksonville, FL

About The Position

CT Mechanical, the commercial mechanical contracting division of Comfort Temp Company, designs, installs, and services mechanical, plumbing, and process piping systems for clients across Florida. The Project Coordinator serves as the technical and administrative backbone for Project Managers, handling documentation, procurement, and coordination throughout commercial mechanical projects—from estimating handoff through owner sign-off and closeout. The role is intended for someone early in their career who wants responsibility on commercial projects and a defined path into project management. The position supports mechanical projects in Jacksonville and Gainesville. Work includes reviewing plans and specifications, managing submittals and RFIs, coordinating procurement and deliveries, tracking changes and schedules, assisting field teams, and assembling closeout materials. Site visits may be required as needed. CT Mechanical describes its culture as collaborative and focused on professional growth and community involvement, guided by the values: “Do what you say. Do what it takes. Walk with purpose. Do the right thing.”

Requirements

0–3 years of experience in project engineering, project coordination, or similar work in construction or mechanical contracting; internships count.
Ability to read and understand mechanical and plumbing drawings and specifications.
Proficiency with Excel, Word, and Outlook.
Strong organization and attention to detail, with the ability to manage multiple priorities.
Problem-solving ability and clear written and verbal communication; takes initiative without waiting to be told what to do.

Nice To Haves

Bachelor’s degree in Mechanical Engineering, Construction Management, or a related discipline (preferred).
Working knowledge of HVAC, plumbing, and piping systems.
Experience with Bluebeam, AutoCAD, Revit, or project management software.

Responsibilities

Gather estimate files and scope details from Estimators, review assumptions, and run project turnover meetings for Jacksonville and Gainesville mechanical projects.
Review plans and specifications to confirm scope, identify conflicts or coordination problems, and raise issues with the Project Manager before they affect field work.
Create submittal logs from contract documents; obtain and check submittals from suppliers and subcontractors, submit them for approval, and distribute approved copies.
Identify design gaps and discrepancies, write and track RFIs, and communicate responses to the field and affected subcontractors.
Maintain current plan revisions for the team and subcontractors, and keep project tracking logs covering submittals, material releases, purchase orders, subcontracts, signed documents, and approved changes.
Confirm and record equipment and material lead times, monitor release and delivery dates, and coordinate with vendors to protect the schedule.
Write and issue purchase orders and subcontracts and maintain records of each and any changes.
Manage Owner-Direct Purchase requests from submission through approval and invoicing for owner payment.
Collect project-specific insurance certificates from mechanical subcontractors on Jacksonville and Gainesville jobs.
Help Project Managers evaluate scope changes by obtaining vendor and subcontractor pricing, preparing change order proposals, and tracking proposals to approval.
Ensure subcontractors and field crews have the latest schedule and help coordinate with the general contractor and other trades.
Visit jobsites as needed to check progress, answer crews’ technical questions, and document field conditions.
Assemble O&M manuals, including vendor data, start-up reports, as-builts, TAB reports, and warranties.
Support commissioning and arrange owner training sessions when required.