Rail-Project Coordinator

Balfour Beatty•La Verne, CA

1d•$66,000 - $102,000•Hybrid

About The Position

The Project Coordinator provides comprehensive administrative and operational support to project teams, ensuring construction projects are well-organized, compliant, and progressing efficiently. This role works closely with project managers, subcontractors, vendors, and field teams to support daily operations across all phases of the project lifecycle.

Requirements

High School Diploma required
2–4+ years of construction administrative or project coordination experience required
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Ability to work in a fast-paced, team-oriented environment
Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
Experience with construction/project management software (e.g., Procore, Bluebeam)
Ability to quickly learn new systems and processes

Nice To Haves

Associate’s or Bachelor’s degree preferred
Experience in construction, engineering, or project coordination
Knowledge of union environments and certified payroll is a plus
Bilingual (Spanish) is a plus

Responsibilities

Support project startup and closeout activities, including office setup, mobilization, and document archiving
Maintain organized and accurate project files, including contracts, RFIs, submittals, drawings, and change orders
Schedule and coordinate meetings, prepare agendas, and distribute detailed meeting minutes
Serve as a liaison between project teams, subcontractors, vendors, and stakeholders
Maintain and update project management systems to ensure real-time accuracy
Process accounts payable, including 3-way matching and vendor invoice coordination
Assist with accounts receivable, including preparing owner billings and reconciling payments
Track budgets, cost codes, and financial documentation
Support change order creation, tracking, and processing
Coordinate billing activities with accounting teams
Maintain subcontractor documentation, including insurance, compliance records, and lien waivers
Track subcontractor schedules of values (SOVs) and payment applications
Communicate with subcontractors to ensure timely payments and adherence to requirements
Monitor bond claims, stop notices, and contract compliance
Coordinate vendor and subcontractor communication, documentation, and approvals
Process new hire paperwork, onboarding, and E-Verify
Collect and verify timesheets, ensuring accuracy of cost codes and hours
Support union compliance, certified payroll tracking, and training requirements
Assist with jobsite office setup, supplies, and logistics
Support daily coordination between field teams and office staff
Prepare reports, presentations, and internal documentation as needed
Ensure compliance with insurance, union requirements, safety standards, and regulatory guidelines
Maintain certified payroll and project compliance documentation
Assist with audits, reporting, and regulatory requirements
Track permits, licenses, and required approvals
Support project cost forecasting and financial reporting
Reconcile subcontractor and owner billings
Ensure timely vendor payments and documentation collection