Project Coordinator

MiTek•Chesterfield, MO

3d•Onsite

About The Position

This position provides end-to-end coordination support for project-based MBP opportunities, partnering closely with Sales and Execution Teams to keep work moving from intake through submittals, order processing, production release, and delivery. This role serves as a central point of communication across internal stakeholders (sales, engineering, manufacturing, and customer service) and external partners to ensure requirements are captured correctly, documentation and approvals are complete, project milestones are tracked, and customer commitments are met.

Requirements

Associates Related Field required
Equivalent combination of experience and education which clearly indicates the ability to perform the essential functions of the position may substitute on a year for year basis
Up to 1 Year Project Coordination or Project Management required
Able to use Microsoft Office Applications

Responsibilities

Triage new MBP opportunities to confirm required info and feasibility.
Review drawings/specs to identify product requirements and applications.
Coordinate projects from takeoff through fulfillment as the primary contact.
Track milestones, approvals, and inputs to support timely order processing.
Enter, update, or cancel sales orders per order-entry procedures.
Provide status updates via reports and project meetings, as needed.
Support the preparation of proposals, submittals, and other documents.
Ensure specs match standard offerings; escalate exceptions and coordinate custom solutions.
Communicate engineering constraints, inputs, and approvals to sales/customers.
Support order reviews to confirm details match approved documentation before release.
Verify orders reflect agreed specifications, configurations, and project requirements.
Maintain organized project records (approvals, revisions, and communications).
Align project schedules with manufacturing capacity, lead times, and requirements.
Track and help resolve issues during order processing, production, or installation.
Document recurring issues and coordination gaps in Salesforce to support improvements.
Monitor deliveries and coordinate with internal teams to address issues.
Provide basic product/technical support, application guidance, and documentation throughout the project lifecycle.
Maintain working knowledge of product lines, standard uses, limits, and installation requirements.