Project Coordinator

VaynerMedia•Los Angeles, CA

3d•Hybrid

About The Position

VaynerX is looking for a motivated, detail-oriented person with experience managing projects, coordinating teams, and/or other planning-related duties to join their team as a Project Coordinator. This role is for someone who is highly organized and a self-starter, excited to be a driving part of the creative and content development process to ensure successful delivery of work for clients. The ideal candidate will be driven to push work toward completion by understanding the vision, the path, and what success looks like for all stakeholders, with a focus on budget, schedule, resources & logistics, and processes.

Requirements

Experience managing projects, coordinating teams, and/or other planning-related duties, preferably in the social/digital space.
Understanding of creative development and asset creation processes
A cool, calm, and collected approach to problem-solving
A collaborative and team-based approach
Ability to thrive in a fast-paced, high-pressure environment

Responsibilities

Own small projects, one off requests, & in-retainer tasks
Develop full timelines, including inter-department touch-points, milestones & due dates
Coordinate tasks, priorities and deliverables with team stakeholders (internal and client) throughout the project lifecycle
Route all projects through the appropriate departments and approvals
Support the Project Management lead to manage various work streams assigned by the PM
Resolve any immediate issues related to projects
Ensure that all project deliverables fit into the timeline
Update and maintain organization of all creative files
Manage and track against project/retainer budgets and deliverables
Manage resources involved in assigned projects
Enter/update plans, costs, & assignments for all project types (creative, strategy, paid, etc) in Workfront
Work with cross-functional teams (Creative, Account, Insights & Strategy, Studio) to ensure that all team members understand tasks, next steps, and deliverables at every stage
Lead and schedule necessary project-related meetings such as kickoffs, brainstorms, and reviews
Be client-facing to speak to timing & deliverables
Assist in writing small SOWs, as assigned by PM