Project Coordinator

American Heart Association • Dallas, TX

9d • Remote

About The Position

The American Heart Association has an excellent opportunity for a Project Coordinator, supporting the American Stroke Association Division. The location for this position is flexible. This role is responsible for providing coordination and administrative support for the American Stroke Association division of American Heart Association and the Patient Solutions and Support team. Responsible for preparing and distributing communications, scheduling and logistics for meetings, volunteer coordination, support in updating or creating educational resources, and other organizing efforts based on project assignments. Also, responsible for expense processing, record keeping or other administrative duties.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is a way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Requirements

• High School Diploma or equivalent.
• Three (3) years of prior relevant experience.
• Administrative or project coordination experience preferred.
• Excellent organizational skills with strong attention to detail.
• Proficiency in Microsoft Office, Canva, and virtual meeting platforms
• Ability to travel 10% of the time to annual onsite meetings

Nice To Haves

• Bachelor's degree is preferred.

Responsibilities

• Coordinate and monitor project timelines while effectively communicating project needs and related information as required
• Communicate with the team to organize and manage assigned projects, meetings, conferences, or events. May coordinate staff, volunteers, vendors, etc. to support assigned projects. Provide support for planning and on-site set-up, logistics, and notetaking for meetings.
• Conduct day‑to‑day administrative and operations tasks in support of the Association’s online Support Network.
• May assist with developing educational or marketing resources, which may include updating content, distribution of educational materials, or communication to vendors/contractors/volunteers.
• Utilize vendor and/or American Heart Association systems (e.g. E1/Oracle, COI/Convey, Seibel, Oasis, etc.) to efficiently and competently to complete duties/projects.
• Evaluates and maintains information and accurate data for compliance requirements or internal reporting needs. Collaborates with internal and external customers to ensure documentation is accurate and meets expectations.
• Provides coworkers, volunteers, and vendors with excellent customer service, responding to requests in a timely manner and adhering to deadlines as appropriate.
• Processes and tracks contracts, expenses (staff and volunteer), invoices, and payments, as needed.
• Performs other duties as required or assigned which are reasonably within the scope and responsibility of the job level and family.

Benefits

• medical, dental, vision, disability, and life insurance
• a robust retirement program that includes an employer match and automatic contribution
• an employee assistance program
• employee wellness program
• telemedicine, and medical consultation
• Paid Time Off (PTO) at a minimum of 16 days per year for new employees.
• 12 paid holidays off each year, which includes several days off at the end of the year
• Tuition Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED