Project Coordinator

FIRSTCALL MECHANICAL GROUP LLC•South Amboy, NJ

4d•$70,000 - $85,000•Onsite

About The Position

FirstCall Mechanical is seeking a skilled Project Coordinator to join their fast-growing team. This role requires a multi-tasker who can facilitate the successful movement of information throughout the project lifecycle. The ideal candidate will possess a strong work ethic, a team mindset, and the ability to work with minimal supervision. FirstCall Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services, serving a wide array of facility and customer types nationwide. They are committed to building durable partnerships and focus on employee growth and development, believing that employee success leads to company success.

Requirements

3+ years Project Coordination experience required, in either Construction or Electrical
Project management experience, a plus
Knowledge of the HVAC or Construction industry preferred
Timberline Sage 300 CRE experience is preferred
Excellent time management skills and prioritization of tasks to meet deadlines and work on multiple project tasks simultaneously
Prepare & track RFI’s, Submittals, and change orders
Complete project bookings as per established procedures
Analytical thinking with strong attention to detail
Excellent communication skills and customer-centric approach
Proficient with Microsoft Office: Outlook/Word/Excel/Teams
High School diploma or GED equivalent and a quick learner
Smartsheet experience a plus
Must be punctual, dependable and be able to take initiative and be proactive
Embrace change in processes as the company continues to grow
Ability to read and comprehend simple instructions, short correspondence, and memos
Ability to write correspondence
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimal numbers
Ability to compute rate, ratio, and percent and to draw and interpret graphs
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
Mental stamina for problem-solving and prioritizing multiple tasks
Regularly required to use their hands
Frequently required to stand, walk, and sit
Continually required to climb or balance and stoop, kneel, crouch, or crawl
Must regularly lift and/or move up to 25 pounds
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth vision, and the ability to adjust focus

Nice To Haves

Project management experience
Knowledge of the HVAC or Construction industry
Timberline Sage 300 CRE experience
Smartsheet experience

Responsibilities

Complete project bookings as per established procedures
Manage project file structures in hardcopy and digital formats
Prepare billing (AIA) summaries for all project managers and perform contract invoicing along with updating on WIP log
Prepare and submit contracts and construction permits when required
Work with project management to ensure field staff are provided daily schedules and relevant information
Prepare & track RFI’s, Submittits, and change orders
Purchasing/ordering/receiving equipment and coordinating delivery to project worksite or company warehouse with project managers
Completing RMA’s for returns of defective materials
Maintain tax exempt certificates from customer and prepare for vendors
Run Purchase order and/or labor reports for Project Managers
Attend departmental and intercompany meetings as requested
Obtain certificates of insurance for customers and from subcontractors
Prepare and process subcontractor agreement paperwork
Review vendor/subcontractor invoice discrepancies when necessary
Project filing- purchase orders, packing slips, spec sheets, and similar
Compile and submit closeout packages and warranty statements for projects
Assist with answering company phone lines when receptionist is unavailable
Adhere to all established company standard operating procedures and recommend improvements when applicable
Perform other duties as needed

Benefits

Competitive Weekly Pay
Comprehensive Healthcare Coverage - Medical, Dental, Vision, + More (Includes some 100% Company-paid plans)
401(k) Retirement Savings Plan with a 5% match
Life Insurance
Short & Long-Term Disability
Up to 4 weeks of Paid Off
9 Paid Holidays + Veterans Day for Veterans
Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression Program
Generous Referral Bonus of $2,500 per referral
Company vehicle or allowance
Mobile phone or phone allowance
Uniforms
Work boot allowance