Project Coordinator, Media Group Decision Sciences

NBCUniversal•New York, NY

5d•$60,000 - $80,000•Hybrid

About The Position

The Project Coordinator is a full-time position within NBCUniversal’s Decision Sciences organization, specifically Media Group Decision Sciences. The team provides insights to support decision-making across NBCUniversal’s TV networks, FAST channels, and Peacock, with focus areas including FAST channel strategy and streaming partnership evaluation. The role provides administrative support to the SVP, Data Products and Science and has visibility to NBCUniversal’s Executive Leadership team. The successful candidate will bring strong planning, time-management, organizational, and communication skills and will help develop and manage team-building and engagement activities.

Requirements

At least one year of experience in a support role, including internships, with a proven record of managing complex schedules, travel arrangements, expenses, and meetings for senior leadership accurately.
Ability to handle and maintain confidential information with discretion.
Proficiency in Microsoft Office, including advanced Outlook, Word, and Excel skills and strong PowerPoint capabilities.
Strong interpersonal skills and a professional demeanor, including excellent phone etiquette and in-person presence.
Excellent written and verbal communication skills.

Responsibilities

Proactively manage and coordinate the leader’s daily schedule, calendar, travel, and internal and external meetings, adapting to changing priorities.
Serve as the first point of contact for high volumes of phone and email communication, assess the importance of requests, and facilitate communication with senior management.
Coordinate meeting and event preparation and follow-up, including scheduling, AV setup, telepresence logistics, presentations, agendas, materials, and food and drinks when needed.
Maintain department files and electronic document systems, wikis, and project management tools so records are organized, accessible, and up to date.
Handle general office administration, including ordering supplies, managing memberships and subscriptions, photocopying, faxing, and deliveries.
Manage special projects and support other department members, including providing backup for other assistants and coordinating with global Executive Assistants as required.
Handle confidential information with care and discretion and proactively manage relationships to support the SVP.
Act as a positive team player and role model, handle diverse personalities and situations effectively, and foster an engaging workplace.