Project Coordinator, Media Group Decision Sciences

NBCUniversal•New York, NY

3d•Hybrid

About The Position

The Project Coordinator works within NBCUniversal’s Media Group Decision Sciences organization, which provides insights to support decision-making across NBCU’s TV networks, FAST channels, and Peacock. The team’s work includes strategy for the company’s FAST channel portfolio and evaluating potential streaming partnerships. This full-time role provides administrative support to the SVP, Data Products and Science and has visibility to the NBCU Executive Leadership team. The coordinator manages the leader’s schedule and communications, supports meetings and events, maintains department records, handles office administration, and assists with projects and team engagement. The role requires strong planning, time management, communication, discretion, and relationship-management skills.

Requirements

At least 1 year of prior experience, including internships, in a support role.
A track record of accurately managing complex schedules, travel arrangements, expenses, and meetings for senior leadership.
Ability to handle confidential information with discretion and protect senior stakeholders’ privacy.
Proficiency in Microsoft Office, including advanced Outlook, Word, and Excel skills and strong PowerPoint capabilities.
Strong interpersonal skills and a professional demeanor, including excellent phone etiquette and in-person presence.
Excellent written and verbal communication skills.
Strong planning, time-management, and organizational skills.

Responsibilities

Proactively manage and coordinate the leader’s daily schedule, calendar, travel, and internal and external meetings, adapting to changing priorities.
Serve as a first point of contact for phone and email communications, assess requests, and facilitate communication between the leader and senior management.
Coordinate meeting and event preparation and follow-up, including scheduling, audiovisual setup, telepresence logistics, presentations, agendas, materials, and food and drinks when needed.
Maintain department files and electronic document systems, wikis, and project management tools, keeping records organized, accessible, and current.
Handle general office administration, including ordering supplies, managing memberships and subscriptions, photocopying, faxing, and deliveries.
Manage special projects and support department members, including providing backup for other assistants and coordinating with global Executive Assistants when needed.
Handle confidential information with care and discretion and proactively manage relationships to support the SVP.
Help develop and manage team-building and engagement activities and foster a fun, engaging workplace.
Serve as a positive role model and work effectively with varied personalities and situations.