Project Coordinator - CVSL Cardiovascular Services

University of Arkansas•Little Rock, AR

3d•Onsite

About The Position

The Project Coordinator will provide administrative, operational, and coordination support to the Cardiovascular Service Line (CVSL) and will also assist with the Internal Medicine Service Line (IMSL). This role supports daily clinic and service line operations by coordinating schedules, supplies, procurement, invoices, payroll support, staff credentials, maintenance requests, and communication across internal teams, vendors, and leadership. The position also assists with project planning, documentation, tracking, and workflow support to ensure efficient, timely, and compliant operations. Healthcare administrative roles commonly include scheduling, inventory, billing, records management, and staff coordination.

Requirements

Bachelor's degree in health, business, or a related field, or HS plus four (4) years of project coordination or administrative support experience
Proof of legal authority to work in the United States on the first day of employment.

Responsibilities

Help create timelines, set goals, and organize project documentation.
Coordinate project and clinic activities, including scheduling meetings, assigning tasks, and supporting daily workflow.
Monitor deadlines, deliverables, and report on project and clinic status.
Serve as a liaison between team members, stakeholders, vendors, and clinic leadership.
Maintain organized records, meeting notes, project files, and service line documentation.
Support nursing administration and clinic operations.
Order supplies, manage inventory, and support purchasing processes.
Process accounts payable items, including invoice tracking and follow-up.
Support daily charge reconciliation for clinics.
Maintain procurement contracts, equipment maintenance records, and service contracts.
Manage procurement for projects and coordinate deliveries and pick-ups from off-site locations.
Maintain phone lists, phone trees, voicemail boxes, clinic maintenance requests, and signage needs.
Maintain staff licenses, certifications, and credential records.
Maintain staff schedules, manage daily call-ins, and coordinate coverage.
Support payroll activities, including timekeeping review and follow-up.
Perform other duties as required.