Project Coordinator
About The Position
Project Control, a subsidiary of Raba Kistner, is a Program and Project Management firm. Our purpose is to build a better and more sustainable world for our employees, their families, our clients, and the communities we serve. Raba Kistner is seeking a personable and outgoing Project Coordinator to join our Project Control team in Austin, TX. The Project Coordinator shall be a results-focused and highly organized professional with expertise in business operations and process coordination, work in a pleasant and professional manner, possess exceptional interpersonal and communications skills with a focus on deadline-driven projects and complex scheduling, type letters, manuscripts; reports and minutes or e-mail; and other tasks assigned by their Project Executive or designated representative.
Requirements
- High School Diploma or GED required.
- Possess a general knowledge or experience working at a commercial construction site and familiarity with the day-to-day operations and vernaculars associated with building construction.
- Be a self starter.
- Have strong organization, spelling, and grammar skills.
- Works well under pressure and quick decision maker.
- Shall be mature, responsible, dependable, and accurate individual.
- Shall have the ability to efficiently manage multiple tasks.
- Works well with all types and levels of people, both inside and outside of the firm.
- Persistent, tactful and enthusiastic.
- Works well without close supervision.
- Good oral and written communications.
- Ability to proof/edit self-generated documents for accuracy.
- Possess a valid driver’s license within the applicable jurisdiction and meet company’s auto insurability requirements.
Nice To Haves
- Experience on an active large commercial construction project is preferred.
- Advanced in Microsoft Office (Word, Excel, PowerPoint, Outlook) and work with cloud-based construction software preferred.
Responsibilities
- Assist with project proposal preparation for additional services.
- Assist with onboarding of new project team members.
- Prepare meeting minutes and miscellaneous project correspondence.
- Work with Project Managers to create work plans, manage documents, and manage deliverables.
- Coordinate and manage all preparations for project meetings and event schedules to include managing food and beverages service, managing meeting locations, coordinate IT/AV needs, etc.
- Coordinate complex calendars management for the project executive team.
- Manage office equipment and maintenance, order supplies.
- Coordinate staff members with work assignments, as required.
- Set up and maintain project folders & cloud filing system (SharePoint).
- Maintain and update project directories.
- Coordinate and substitute for Project Data Analysis, when required.
- Assist with monthly invoicing for the project.
- Assist with management and internal communication of client and other project consultants.
- Support and assist with project goals and requirements as outlined in PC contract with the Owner.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
