Project Coordinator

Perkins&Will • Toronto, ON

47d • Hybrid

About The Position

We are looking for a Project Coordinator to join our Ottawa studio. You will
have experience in architecture, interior design, construction or engineering
supporting project teams. As the ideal candidate, you will have a positive and
agile approach to keeping the environment organized and the team you support
productive.

Requirements

• Problem solver
• Proficient with Adobe Suite and Microsoft Office
• 4-6 years of related experience
• Excellent verbal and written communication skills
• Detail-oriented
• Organized Pro-active, self-starter, able to work with minimum supervision
• Customer service driven
• Sense of initiative & strength in collaboration

Nice To Haves

• Industry experience is an asset
• Experience with MS Project is an asset
• Experience with Vantagepoint and Vision Resource Planning preferred
• French is considered an asset

Responsibilities

• Coordinate with consultants for timely invoicing.
• Orders and sorts out drawings/specification.
• Prepare and assemble documentation to be issued to other parties.
• Assist Design Management team with data entry and file management.
• Update and manage various logs.
• Coordinate workflow in between manager and the rest of the team.
• Perform department administrative tasks.
• Update and follow up delegated tasks to ensure progress to deadlines.
• Coordinate with other departments to ensure accurate information flow and contract invoicing.
• Write effective meeting minutes.
• Creation of new templates in order to facilitate more efficient processes
• Master Project Tracking for status, invoicing and scheduling
• Oversee collection
• process consultant invoices and billing
• Expense reports
• Arrange travel for senior management
• Interface with various level of clients & filter information to the right design team member for process of tasks
• Other duties as assigned by project manager.

Benefits

• A very competitive benefit package that includes paying for association dues and professional development
• Fitness and transit reimbursement
• Health and dental benefits
• Group RRSP
• Parental leave top-up

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees