Project Coordinator

American Heart Association • Dallas, TX

4d • $21 - $26 • Remote

About The Position

The American Heart Association has an excellent opportunity for a Project Coordinator in our Quality, Outcome Research, & Analytics (QORA) department! This is a full-time, benefits-eligible, grant-funded opportunity. Current funding will expire April 1, 2027 with the possibility of extension. This position can be home-based. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Requirements

• High School Diploma or equivalent.
• Minimum of three (3) years of relevant experience that includes administrative and/or project coordination experience.
• Ability to handle multiple projects simultaneously and meet specified timelines.
• Administrative expertise with sophisticated clerical responsibilities and data management.
• Effective verbal and written communication skills.
• Effective interpersonal skills with proven ability to develop collaborative working relationships internally and externally.
• Experience coordinating meetings, events, or project activities across multiple stakeholder groups.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, and SharePoint.

Nice To Haves

• Bachelor's degree in health sciences, public health, healthcare administration, research, or a related field.
• Experience supporting health sciences, research, quality improvement, measurement, or healthcare-related projects.
• Experience working with subject matter experts, researchers, healthcare professionals, or external partners.
• Knowledge of basic data tracking, reporting, or research support processes.
• Experience working with project management, database, or collaboration systems is a plus.

Responsibilities

• Support day-to-day operations of initiatives, including scheduling internal, external, and cross-functional meetings, managing agendas, capturing notes and action items, tracking follow-up activities, coordinating materials, and maintaining project documentation.
• Develop, input, and maintain information in project tracking systems, databases, SharePoint sites, and other software platforms.
• Handle administrative and financial tasks, including processing invoices, tracking budgets and expenses, and supporting contract and grant administration activities.
• Support virtual meeting logistics and technology setup.
• Serve as a primary point of contact for project participants, subject matter experts, and external partners, coordinating communications, responding to inquiries, and assisting with onboarding activities.
• Prepare and maintain project documentation, status reports, meeting summaries, dashboards, stakeholder updates, and other materials aligned with project goals and timelines.
• Assist with the development and dissemination of program materials, templates, reports, and resources.
• Coordinate project timelines, deliverables, and meeting schedules to support successful execution of research and measure development activities.

Benefits

• medical, dental, vision, disability, and life insurance
• robust retirement program that includes an employer match and automatic contribution
• employee assistance program
• employee wellness program
• telemedicine, and medical consultation
• Paid Time Off (PTO) at a minimum of 16 days per year for new employees
• 12 paid holidays off each year
• Tuition Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED