Project Coordinator Custom Millwork & Kitchen Design
About The Position
We are a family-owned custom millwork and kitchen design company with over 60 years of experience and multiple locations across New York and Miami. We specialize in high-end residential kitchens, custom cabinetry, and millwork installations. We are looking for a detail-oriented and dependable Project Coordinator to assist with scheduling, field coordination, inventory management, service follow-up, and project support. This role is ideal for someone who enjoys both office coordination and hands-on field work. The right candidate will help keep projects moving smoothly from production through installation while ensuring communication between clients, installers, contractors, and our internal team is organized and efficient. This is a hybrid role involving office responsibilities and site visits throughout NYC and Long Island.
Requirements
- Experience in construction, millwork, cabinetry, kitchen design, or project coordination
- Ability to read construction plans and shop drawings
- Familiarity with measurements and field conditions
- Experience coordinating installers or subcontractors
- Extremely organized and detail-oriented
- Strong communication and problem-solving skills
- Comfortable managing multiple projects at once
- Ability to work independently and take initiative
- Tech-savvy and comfortable with Google Workspace, spreadsheets, and project management tools
- Reliable transportation and willingness to travel to job sites
Nice To Haves
- Understanding of MEP drawings is a major plus
- Proactive instead of reactive
- Good under pressure
- Able to think ahead and prevent problems before they happen
- Comfortable speaking with contractors and installers
- Organized enough to keep projects and service issues from slipping through the cracks
- Looking for long-term growth within a fast-growing company
Responsibilities
- Schedule deliveries and installations
- Coordinate installer schedules and logistics
- Confirm site conditions using photos, measurements, and project details
- Track and manage service calls and punch lists
- Order replacement parts, hardware, and stock materials
- Maintain inventory and stock organization
- Communicate with vendors and suppliers
- Follow up with clients, installers, and contractors
- Ensure project files, notes, and updates are properly documented
- Visit job sites for measurements and site verification (1–2 days per week)
- Coordinate with general contractors and other trades onsite
- Review site conditions and report issues proactively
- Assist with MEP coordination and construction drawings
- Ensure installers have all required information before installation
- Help solve installation and field-related issues quickly and professionally
Benefits
- Paid time off
- Competitive salary
- Opportunity for growth into project management
- Company phone / mileage reimbursement (if applicable)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
