Project Coordinator - Entry Level

Benson Systems Inc • Tempe, AZ

11d • Onsite

About The Position

We are seeking a detail-oriented Entry Level Project Coordinator to join our team. The Project Coordinator (PC) supports Project Managers (PMs) and field teams by managing administrative, logistical, and coordination activities to ensure projects are executed efficiently, accurately, and on schedule.

Requirements

• High school diploma / Associate’s / Bachelor’s degree
• 3-5 years of experience
• Strong organizational and time-management skills
• Ability to work independently and as part of a team
• Strong communication skills (verbal and written)
• Attention to detail and accuracy
• Problem-solving and critical-thinking skills
• Ability to manage multiple priorities
• Professionalism and confidentiality
• Adherence to company policies, procedures, and applicable laws.
• Maintain confidentiality and uphold ethical standards.

Responsibilities

• Maintain organized and up-to-date project files, including drawings, permits, and submittals.
• Ensure proper version control and timely distribution of all project documentation.
• Ensure Cost Entry is accurate and up to date throughout the project.
• Place material orders at the direction of the Project Manager.
• Track material deliveries, coordinate with field teams, and expedite orders as required.
• Maintain inventory records and manage material allocations to job sites.
• Track project milestones and upcoming deliverables.
• Block technician schedules for approved PTO.
• Coordinate lift rentals as required by project scope.
• Coordinate fleet maintenance appointments for technicians.
• Submit technician-related requests, including uniforms and operational equipment.
• Monitor Arizona Alarm Registration license renewals for technicians.
• Support Fingerprint Clearance Card (FCC) compliance by providing application guidance, coordinating fingerprint appointments, and tracking and monitoring renewal deadlines.
• Provide weekly project status updates to customers via email.
• Communicate schedule changes, material updates, and other critical project information.
• Maintain accurate project logs, trackers, and dashboards.
• Regularly report open issues, risks, and pending tasks to the Project Manager.
• Ensure all project data reflects current field conditions and project status.
• Manage project closeout activities by compiling required documentation from Project Managers and field teams.
• Deliver complete closeout packages to the Service Department to support handoff and project takeover.
• Assist the Project Manager with Lessons Learned documentation for post-project reviews when required.

Benefits

• Comprehensive health insurance for you and your family, including 100% company-paid employee-only medical coverage
• Robust dental and vision plans
• 401(k)
• Pet insurance
• Payment for required certifications and license renewals
• Generous Paid Time Off
• Competitive Compensation
• Career Growth Opportunities
• Company gatherings where families are welcome

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree