Project Coordinator (Trade Shows & Events)

Jack Morton Worldwide•Dayton, NJ

14h

About The Position

At Jack Morton, we create, and build, head-turning, smile-inducing, impact driving brand experiences. We exist to redefine what experiential can achieve, helping clients unlock the full value of experiences. This is a place where curiosity drives what’s next, boldness raises the bar, and we win together. Where ownership is expected, egos are left at the door, and the work reflects the people behind it. Experience without limits — in your work, your growth, and your impact. At Jack Morton, we create extraordinary brand experiences that connect people to some of the world's most iconic brands. From live events and exhibits to experiential campaigns and immersive activations, our work inspires audiences and delivers meaningful business results. We're looking for a highly organized, proactive, and collaborative Project Coordinator (Trade Shows & Events) to join our team. This role is perfect for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and is passionate about bringing complex projects to life from concept through execution. As a key member of our Operations team, you'll partner closely with Project Managers, producers, creative teams, vendors, and clients to ensure projects are delivered seamlessly, on time, and with exceptional quality.

Requirements

Bachelor's degree or equivalent combination of education and experience.
2+ years of experience in project coordination, project management support, event marketing, experiential marketing, agency operations, or a related field.
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Ability to manage multiple priorities while meeting tight deadlines.
Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook.

Nice To Haves

Experience in experiential marketing, events, trade shows, exhibits, brand activations, or agency environments.
Familiarity with project management and asset management systems.
Understanding of production processes, fabrication, or event execution.
Experience coordinating vendors, suppliers, and cross-functional teams.

Responsibilities

Support Project Managers in the planning, coordination, and execution of experiential marketing programs, events, exhibits, and branded experiences.
Manage project timelines, schedules, workback plans, and key deliverables.
Track project progress and proactively identify risks, challenges, and opportunities.
Maintain organized project documentation, files, budgets, and reporting.
Ensure adherence to internal processes, standards, and project workflows.
Serve as a central point of coordination between internal departments, vendors, partners, and stakeholders.
Facilitate clear and timely communication across multiple project teams.
Coordinate vendor deliverables and support procurement and production activities.
Help ensure projects stay aligned with client expectations and business objectives.
Assist with project estimates, resource planning, and budget tracking.
Research materials, services, and production solutions as needed.
Support the review of fabrication drawings, setup prints, and production documentation when applicable.
Help onboard and train new team members and contribute to process improvements.
Gain exposure to award-winning experiential campaigns and global client programs.
Develop expertise in project management, client services, production, and event operations.
Work alongside industry-leading talent in a collaborative and creative environment.
Support onsite project execution, including opportunities for domestic and international travel.