Project Coordinator

EPS Group•Mesa, AZ

4d•Onsite

About The Position

The Project Coordinator will provide essential support to Project Managers and Engineers across multiple projects, from initial design through construction. This role involves managing project documentation, including contracts, maintaining reporting software, and assisting with budget tracking and client invoicing. The coordinator will also be responsible for client communication, coordinating meetings, and supporting proposal research. Key responsibilities include managing change orders, ensuring quality control, and adhering to established project workflows. Additionally, the role supports project closeouts, documentation of meetings, and the administration of contracts. A significant aspect of the role is achieving a 60%-70% billable utilization rate, with non-billable activities clearly defined. The position requires a proactive approach to identifying and communicating project risks and performing due diligence and quality assurance.

Requirements

High School Diploma or GED required.
Minimum of 5 years’ experience in project-based professional services industry, preferably in real-estate, construction, design, engineering, or surveying.
Proficient with Microsoft 365 and ability to learn common industry software.
Basic knowledge of public processes and engineering/surveying projects.
Basic understanding of project management workflow.
Attention to detail and documentation skills.
Valid driver's license and automobile insurance.
Ability to provide proof of eligibility to work in the United States.
Must be able to lift 15 lbs. occasionally.
Must have manual dexterity sufficient to operate a computer keyboard and calculator.

Responsibilities

Provide coordination and planning support to Project Managers / Engineers on multiple projects from preliminary design through construction phases.
Submit applicable materials to the client and/or respective local, state, or federal review agencies.
Administer/review project documents including contracts.
Maintain project management reporting software, create, updates, and distributes project/client files and generates schedules and reports.
Assist with tracking project budgets, may assist accounting with preparation of client invoicing.
Provide client coordination and customer service for internal and external clients.
Coordinate and attend design / construction meetings.
Assist Project Managers with research for proposals.
Assist Project Managers with client and contractor communications.
Support change order management, estimates and quality control.
Follow established project coordination workflows and processes. Share ideas for improvement with Project Manager.
Support Project Managers and in documenting meetings, as requested, including project walks, punch lists, acceptance documents, construction administration, and the administration of internal and external contracts.
Assist with project closeouts.
Responsible for engineering of record for testing and observation.
Coordinate submittal packages, project checklists, team deliverables, progress, and schedule to achieve project commitments. Submit applicable materials to the client and/or respective local, state, or federal review agencies.
Communicate when project commitments are in jeopardy.
Perform due diligence and project research.
Perform quality assurance and control to ensure consistency in deliverables.
Perform other duties as assigned.
Achieve a 60%-70% Billable Utilization Rate. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training.