Project Coordinator (Entry Level)

National Institute for Children s Health Quality•Boston, MA

1d•Remote

About The Position

NICHQ is currently recruiting a Project Coordinator to collaborate with multiple team members to support the activities and deliverables of a project. The National Institute for Children’s Health Quality (NICHQ) is an independent nonprofit organization working for more than a decade to improve children’s health. We help organizations and professionals who share this mission make breakthrough improvements, so children and families live healthier lives. While NICHQ is Boston based, we have a strong remote culture and invite candidates from across the country to apply.

Requirements

High level of comfort and strong learning capability to use office systems, computers, and MS Office Suite: Outlook, Word, Excel, PowerPoint and virtual meeting platforms (Zoom, Webex, etc.)
Strong oral and written communication skills, including the ability to communicate, and/or willingness to learn and practice sharing, sensitive information with a variety of partners in a tactful manner
Ability to multi-task and prioritize work- both with oversight and autonomously as appropriate and as needed, able to recommend project-related timelines and meet deadlines
Highly organized and skilled at managing numerous details for one or more projects and can assist in thinking of solutions to issues as they arise
Works well in team environment
Highly flexible and adjustable

Nice To Haves

Prior experience coordinating in-person and virtual events strongly preferred
Experience in or knowledge of public health– especially maternal and child health, health care, or related systems preferred
Strong interest in ongoing professional development and growth

Responsibilities

Coordinating project activities including heavy administrative details: note taking, calendar scheduling, follow up, reminders, etc.
Preparing agendas for and facilitating meetings, as requested, documenting key decisions and supporting follow-up
Assisting in the development and management of project plans (e.g., schedule, deliverables, project status reports) and tracking deliverables
Managing coordination of in-person and virtual events, including logistics, preparation of and mailing materials, set-up, technical needs, and day-of coordination
Supporting development of key project documents, including reports (e.g. project reports, funder reports, board reports) and presentations
Contributing to project planning and decision making
Supporting technical assistance (TA) process including, monitoring TA submissions, scheduling TA consultations, follow-up and data entry, etc.
Serving as liaison with project partners and other key individuals/groups, as requested
Managing and maintaining online communication and data platform (Coral)
Supporting the project team and collaborating with Communications department on project promotion and communication
May provide day to day management of specific deliverables and activities including those of external customers, vendors and/or internal support departments that are contributing to the project
Providing thorough and timely customer service and maintaining the project general email inbox
Other tasks as assigned