Project Coordinator - Real Estate and Facilities

Holman•Raleigh, NC

9d•$55,270 - $78,760•Hybrid

About The Position

Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What’s Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewarding relationships all around. The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States.

Requirements

High School Diploma or equivalent
Proficient in various desktop tools including MS Office Programs (i.e. Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint etc.)
Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
2-4 years’ experience in administrative services or related fields
Familiarity with administrative processes, vendor management, and coordination of project-related documentation
Proficiency in a technical or functional area; knowledge of work processes and tools is generally limited to own area of responsibility or department
Understanding of accounting principles and bookkeeping software may be required
Reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and security
Proactive, organized approach to multitasking and prioritization
Effectively manages time and consistently meets deadlines with some guidance from manager
Demonstrates accuracy, thoroughness and effectiveness in work
Demonstrates attention to detail and commitment to doing quality work
Adjusts quickly to new or changing assignments, processes and people
Displays professionalism and remains composed when faced with challenges
Learns from experience; modifies behavior to be more effective
Recognizes one’s own strengths and opportunities for growth
Uses existing procedures to solve routine or standard problems; applies some degree of judgement and discretion
Applies basic knowledge of theories, practices and procedures to complete assigned work
Decisions are guided by policies, procedures and business plan; receives some guidance and oversight from manager
Strong verbal and written communication skills
Strong interpersonal and customer service skills
Ability to express information and ideas in a clear and organized manner
Gathers, clarifies, and applies information to provide timely and effective responses to the needs of both internal and external customers
Takes personal responsibility for customer satisfaction and loyalty
Works independently or with others within own area or department to achieve team goals
Offers support to other team members; follows through on commitments
Applies emotional intelligence in responses and reactions
Demonstrates consistency between words and actions
Listens openly and carefully to others’ ideas and suggestions; respects opposing points of view
Consistently earns trust, loyalty and respect of others

Nice To Haves

a degree in Business Administration, Project Management, Construction Management, Real Estate, or relevant field preferred
Additional education, certifications, or experience are a plus

Responsibilities

Create and manage project activities within the department's internal database.
Support the Real Estate Development Project Manager in project design and construction activities.
Assist in processing progress billing using AIA (American Institute of Architects) standards.
Track budgets, submittals, change orders, permits, schedules, etc., using project management software.
Work with vendors and clients to execute vendor agreements, certificates of insurance, and contracts.
Collaborate with stakeholders to develop RFPs, distribute them, and compile results for decision-making.
Organize Property Management, Project, and Real Estate files both electronically and in hard copies as needed.
Assist in budgeting and invoicing processes within the department.
Attend and document weekly Project Management meetings, distributing meeting minutes as necessary.
Maintain regular communication with suppliers and business lines to ensure procurement needs and service levels are met.
Interact with government authorities regarding permits, inquiries, and other relevant matters.
Perform all other duties and special projects as assigned.

Benefits

Health Insurance
Vision Insurance
Dental Insurance
Life and Disability Insurance
Flexible Spending and Health Savings Accounts
Employee Assistance Program
401(k) plan with Company Match
Paid Time Off (PTO)
Paid Holidays, Bereavement, and Jury Duty
Paid Pregnancy/Parental leave
Paid Military Leave
Tuition Reimbursement
In geographic areas with statutory paid sick leave, part-time and temporary employees will receive a paid sick leave benefit that meets the mandated requirements.