Project Coordinator

Yahara Software • Madison, WI

48d • Hybrid

About The Position

This entry-level Project Coordinator role is primarily responsible for completing the day-to-day project management support tasks that are essential for the smooth operation of Yahara Software development efforts. This role works directly with the Project Managers and Requirements Engineers on the projects to which they are assigned and provides them, and the software development teams, with critical organizational, information gathering, and procedural support. The Project Coordinator will interact with the Yahara Software Project Sponsors and technical teams including the Technical Leads, Developers and Release Teams. At times, the Project Coordinator will interact with the client Project Sponsors as well. The Project Coordinator reports directly to the Project Manager (PM).

Requirements

• Bachelor’s degree in a relevant field; may be substituted with an associate degree coupled with additional experience.
• 1 - 3 years' experience coordinating project activities in a corporate setting.
• Demonstrated ability to communicate effectively verbally, as well as through written word and formal presentations.
• Demonstrated ability to capture accurate and meaningful notes and distribute to relevant parties in a timely manner.
• Proven analytical and organizational skills, attention to detail, and experience working in a collaborative environment.
• Understanding of knowledge management activities.
• Ability to manage and complete responsibilities across multiple projects and escalate tasks when competing priorities interfere with delivery.
• Demonstrated ability to exercise good judgement in prioritization and communication with minimal direct guidance.
• Ability to quickly learn, follow, and support existing processes and able to recommend improvements if process gaps exist.
• Ability to consistently produce formal project related reports/documentation accurately and on time.

Responsibilities

• Maintains the project(s) schedule(s) and provides detailed variance reports to the PM and sponsor as requested.
• Maintains project accounting reports and prepares summaries of key information for PM and sponsors as needed.
• Responsible for the capture of concise and accurate meeting notes during all client meetings and providing curated notes to participants promptly after the meeting concludes.
• Maintains project documentation and organization within the knowledge management structures.
• Creates and edit drafts of work orders, change requests, and other project agreements.
• Assists the PM in ensuring that all follow up actions assigned to Yahara stakeholders are tracked and completed.
• Coordinates software testing activities.
• Assists the PM and Requirements Engineer in preparing necessary presentation materials and documentation for project meetings and activities.
• Manages the scheduling and preparation for both client and internal meetings.
• Assists the Requirements Engineers in organizing and collecting business requirements, writing, or editing stories as needed.
• Maintains the Jira board for projects under the direction of the BA and PM.
• Maintains and monitors project plans and schedules, work hours, budgets, and expenses.
• Assists the PM in documenting project risks and mitigation strategies.
• Facilitates client and internal team meetings as needed.
• Reviews project team time entries for accuracy, professionalism, and appropriate allocation to tasks.

Benefits

• 20+ days of PTO accruable in the first year of employment!
• Health insurance options to best fit you and your family’s needs (Medical, Dental, and Vision)
• HMO (copay or high-deductible health plan)
• PPO
• Health Savings Account (HSA) option with annual employer contributions
• Flexible Savings Account (FSA) availability
• 401(k) options (Both Traditional and Roth) with guaranteed company match
• 100% company paid short-term and long-term disability
• 100% company paid life insurance with option to increase coverage
• On-site fitness center access, including basketball court
• Fresh fruit, healthy snacks, and beverages provided in office daily
• Hybrid and remote schedule availability for most positions with home office stipend
• Company supported community outreach/team volunteer opportunities
• Monthly and Quarterly Employee Recognition Awards with spot bonuses for outstanding contributions
• Bonus certification program for career development (Microsoft, AWS, PMP, IIBA, etc.)
• Employee Assistance Program includes: Professional counselling for emotional wellness and life coaching, Legal and financial consultation and services
• 100% company paid identity theft protection plan
• Employee-run committee opportunity involvement
• Collaborative and engaged company culture founded on realized values and incredible people

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level