Project Coordinator

Sulzer•Santa Ana, CA

12d

About The Position

The Admin Coordinator is responsible for independently handling administrative tasks and coordinating support activities. This role works autonomously and may guide other professional-level staff, especially in non-routine situations. This job profile is intended for professional-level staff that works autonomously and may coordinate the activities of other professional-level staff, especially in non-routine situations.

Requirements

Independent handling of administrative tasks
Coordinating support activities
Autonomous work
Ability to guide other professional-level staff, especially in non-routine situations
Managing multiple projects/timelines simultaneously
Recognizing dynamic and shifting priorities
Adjusting schedules and deliverables accordingly
Refining project management tools and leveraging them to track status
Acting as the main contact for solids reduction products from PO to shipments
Effective communication with internal and external customers
Understanding of project specifications
Advocating for customer and JWC
Driving issues to resolution through creative problem solving, effective communication and holding people accountable
Defining project tasks and resource requirements
Ensuring all projects are delivered on-time, within scope
Monitoring and reporting on project progress to all stakeholders
Presenting reports defining project progress, problems and solutions
Assisting customer follow-up on outstanding submittals / estimated ship dates for waterfall reports
Assisting schedule release with customer and production planner
Acting as the main point of contact for external customers
Notifying customers on shipment if schedules have deviated from original dates or issues

Responsibilities

Manage multiple projects/timelines simultaneously, while recognizing dynamic and shifting priorities, and adjusting schedules and deliverables accordingly
Refine project management tools and leverage to track status
Act as the main contact for solids reduction products from PO (supporting sales team) to shipments and everything in between
Communicate effectively with both internal and external customers
Understanding of project specifications in order to act as an advocate for customer and JWC
Drive issues to resolution through creative problem solving, effective communication and holding people accountable
Define project tasks and resource requirements
Ensure all projects are delivered on-time, within scope
Monitor and report on progress of the project to all stakeholders
Present reports defining project progress, problems and solutions
Assist customer follow up on outstanding submittals / estimated ship date for waterfall report
Assist schedule release with customer and production planner
Main point of contact for our external customers
Notify customer on shipment if schedules have deviated from original dates or issues