Project Coordinator

J. F. Ahern Co.•Fond du Lac, WI

5d•Hybrid

About The Position

In this role, you will be a key driver in ensuring the smooth and successful execution of our FSE (Fire Systems & Equipment) construction projects. You’ll support both field and office teams by responding quickly to shifting priorities, handling a wide variety of non‑recurring tasks, and bringing a steady, solutions‑focused mindset to a fast-paced environment. Your ability to pivot without disruption will help keep our teams coordinated, informed, and equipped to perform efficiently in the field. You will play an important role in organizing project documentation, creating and maintaining technician packets, and preparing materials that support installation and commissioning activities. As an active participant in job scope and weekly progress meetings, you will help guide conversations, assist in running meetings when needed, and capture accurate meeting minutes that support alignment across project teams. Your contribution will extend to daily operational coordination, where you will schedule technicians, manage calendar changes, and facilitate equipment needs to ensure our field teams have what they need—when they need it. Through consistent communication and exceptional customer service, you will serve as a trusted support partner to field technicians, office staff, managers, and the FSE Superintendent. Your adaptability, attention to detail, and proactive approach will be instrumental in maintaining momentum across projects and elevating the overall success of our FSE operations.

Requirements

Completed Associate’s degree in an administrative program and/or three to five years of administrative support type experience, preferably within the construction industry.
Excellent customer service skills.
Strong attention to detail.
Ability to thrive in a fast-paced, deadline-driven work environment.
Proficiency in Microsoft Office programs.
Technically inclined to learn industry-specific software such as Bluebeam and Smartsheets.

Responsibilities

Support field and office teams by responding quickly to shifting priorities and handling a wide variety of non-recurring tasks.
Organize project documentation, create and maintain technician packets, and prepare materials for installation and commissioning activities.
Participate in job scope and weekly progress meetings, assist in running meetings, and capture accurate meeting minutes.
Schedule technicians, manage calendar changes, and facilitate equipment needs for field teams.
Provide consistent communication and exceptional customer service as a support partner to field technicians, office staff, managers, and the FSE Superintendent.