Project Coordinator

Aecon • Toronto, ON

6d • Onsite

About The Position

Aecon's Urban Transportation Solutions team is looking to hire three (3) Project Coordinators on a full-time permanent basis. These roles are part of a 16-month Project Coordinator Rotation Program designed for new graduates with an undergraduate or post-graduate degree in Engineering or Construction. The program exposes participants to various disciplines within the Urban Transportation Solutions sector, including Bids & Pursuits, Systems Implementation, Project Controls, and Construction. The goal is to expand knowledge in these areas and lead to a permanent role after completion. The position emphasizes assisting in the overall planning and coordinating of construction activities to ensure projects are completed in a timely and cost-effective manner.

Requirements

• Engineering / Engineering Technologist / Construction Technology Diploma, Degree, or Post-grad Certificate required.
• Capable of reading and understanding construction drawings and documents.
• Sound computer skills – MS Excel / Lotus, MS Word, MS Project, AutoCAD.
• Strong communication skills – oral and written.
• Self-motivated with good organizational skills.
• Ability to work accurately under pressure.
• Adaptable to flexible work schedule when required to meet deadlines.
• Ability to work with others as a team.
• Be a champion of inclusion and diversity.

Responsibilities

• Support the preparation of bid submissions, including quantity take-offs and cost data gathering.
• Assist with compiling subcontractor and supplier pricing.
• Help analyze drawings, specifications, and scope requirements.
• Maintain bid trackers, documentation, and version control.
• Participate in bid reviews and internal coordination meetings.
• Support risk and opportunity identification during the bidding phase.
• Assist with the rollout and adoption of project management and reporting systems.
• Support data entry, validation, and system testing activities.
• Help develop user guides, training materials, and process documentation.
• Liaise with project teams to gather system requirements and feedback.
• Track system issues, enhancements, and resolution status.
• Support change management initiatives related to new tools and processes.
• Assist with schedule updates, cost tracking, and performance reporting.
• Support progress measurement and forecast analysis.
• Help prepare dashboards, reports, and presentations for internal stakeholders.
• Maintain project controls documentation and data accuracy.
• Coordinate with project teams to collect schedule and cost inputs.
• Support risk, change management, and trend tracking processes.
• Support field teams with daily coordination and reporting activities.
• Assist with tracking site progress, labour, equipment, and material usage.
• Help maintain site documentation including RFIs, deficiencies, and daily logs.
• Participate in site meetings and coordination sessions.
• Support health, safety, and quality compliance documentation.
• Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging.

Benefits

• Support for mental, emotional, and physical well-being for employees and their families.
• Career building through Aecon University and Leadership Programs.
• Commitment to supporting and investing in inclusive work environments.
• Initiatives like Equity, Diversity & Inclusion training, Aecon Women in Trades and Aecon Diversity in Trades programs, and Employee Resource Groups (ERGs).
• Leadership in sustainable construction with a commitment to operating responsibly.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree