Project Coordinator

Vector Security and Vector Security Networks Career•Gainesville, VA

1d•Hybrid

About The Position

At Vector Security, the Project Coordinator delivers project coordination by receiving requests for site surveys from system designs and National Account Management (NAM) Teams. This role involves coordinating with Technical Service Partners (TSPs) for site visits and schedules, creating work orders, and processing post-survey information to provide completion updates. Vector Security is one of the largest security integrators in the country, providing innovative security and smart automation solutions for over 50 years, aiming to make the world more secure, connected, and empowered, one customer at a time.

Requirements

High School or Equivalent Qualification.
Time Management Skills: Being able to keep the volume of projects and tracking at different stages to provide information.
Basic Knowledge of Microsoft Office.
Communication & Interpersonal Skills: Able to communicate efficiently with internal and external stakeholders and present yourself well.

Nice To Haves

1-2 years Project Coordinator experience

Responsibilities

Assist in compiling and documenting the scope of work with details needed for site survey, site layout and provide completed information to Technical Service Partner (TSP).
Gather and update quotes opportunity and timelines information in D365.
Coordinate with Account Liaisons or National Account Managers for additional information.
Create work orders and/or survey forms for Field Resources and send those packets with complete information.
Review the project tasks as related to key milestones and seek inputs from Sr. Project Coordinators/Project Managers for any task conflicts.
Order equipment and follow up with purchasing if there are any back orders or missing tracking information.
Create purchase order increases for technicians and coordinate schedules between sites, GC and technicians.
Create contracts for technicians, VSN provided lifts and engineering service invoice.
Adding parts to jobs that may have been missed when the quote was created or when parts are on back order or are discontinued.
Create the work order for TSP’s.
Update notes on survey request tasks in D365.
Create bookings to assign techs for each project.
Confirm technicians are onsite or if reschedule is needed.
Maintain regular follow up with TSPs for Information related to completed survey forms, site layout, pictures and the scope of work.
Regular keep up with tasks and updating next steps.
Regular updates with technicians, GCs and purchasing due to constant back orders