Project Coordinator

Miyamoto International • Los Angeles, CA

12d • Onsite

About The Position

Miyamoto International is a global engineering and disaster management firm dedicated to making the world a safer place. We are seeking a Project Coordinator for our Disaster Risk Management group, which focuses on disaster risk reduction, response, reconstruction, and urban resilience. This role, based in our Los Angeles office, will support the implementation and coordination of global disaster preparedness, response, and recovery programs. The Project Coordinator will work closely with Senior Principals, Project Managers, technical specialists, and global teams to ensure project activities, deliverables, budgets, documentation, and reporting are managed effectively. This position requires strong organizational and communication skills, attention to detail, and the ability to handle multiple priorities in a fast-paced international setting, supporting both ongoing programs and rapid disaster-response operations across multiple countries.

Requirements

• Bachelor’s degree in emergency management, international relations, engineering, business, public administration, project management, or another relevant field.
• Approximately 3–6 years of relevant professional experience supporting or coordinating projects, preferably in complex, international, or multi-stakeholder environments.
• Familiarity with project implementation and coordination processes, including work planning, budgeting, reporting, and project administration.
• Excellent organizational and time-management skills, with strong attention to detail and the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Comfortable working with budgets, spreadsheets, trackers, and project-management systems.
• Strong proficiency in Microsoft Excel, PowerPoint, Word, and related digital and AI-enabled tools for organization, analysis, and administration.
• Professional fluency in English required.
• Demonstrate ability to work effectively across remote, multidisciplinary, and multicultural teams and across different time zones.
• Ability to work effectively under pressure and adapt quickly during emergency operations.
• Willingness to travel internationally and deploy to disaster-affected locations as needed.

Nice To Haves

• Master’s degree preferred but not required.
• Experience in humanitarian assistance, disaster risk management, international development, or other fast-paced and rapidly changing environments is an advantage but not required.
• Experience with donor-funded programs, U.S. Government-funded programs, and 2 CFR / U.S. federal award requirements is an advantage but not required.
• Spanish highly preferred.
• Additional languages are an advantage.

Responsibilities

• Support day-to-day coordination and implementation of disaster preparedness, emergency response, recovery, and resilience programs.
• Develop and maintain project workplans, trackers, calendars, action logs, deliverable schedules, and other project management tools.
• Track project activities, deadlines, deliverables, and follow-up actions and proactively identify items requiring attention.
• Coordinate across multidisciplinary global and in-country teams to facilitate communication, information sharing, and timely completion of project activities.
• Support preparation and coordination of donor deliverables, including progress reports, technical reports, workplans, monitoring information, and other required documentation.
• Support project budget tracking, expenditure monitoring, forecasting, consultant invoicing, procurement documentation, and coordination with finance and operations teams.
• Maintain organized and complete project files and records in accordance with Miyamoto and donor requirements.
• Support compliance with donor requirements and internal policies, including maintaining documentation required for procurement, contracting, travel, and other project activities.
• Coordinate meetings with internal teams, partners, and stakeholders; prepare agendas and meeting materials; document decisions and follow up on agreed actions.
• Support monitoring of project risks, issues, and implementation challenges and assist Project Managers in tracking corrective actions.
• Assist with mobilization and logistics for international and in-country technical teams during disaster-response deployments.
• Support information management and operational coordination during rapid-onset disaster responses.
• Contribute to lessons learned, process improvements, proposal development, and other program-development activities as needed.
• Perform other project coordination responsibilities necessary to support effective program implementation.
• As needed, this role may involve international travel and participation in country-level disaster-response deployments.

Benefits

• Miyamoto International is a flat, dynamic organization that values initiative, sound judgment, and practical problem-solving.
• We work in complex and rapidly changing environments where there is rarely a single blueprint for how work should be done.
• We minimize bureaucracy while maintaining strong, adaptive systems that support accountability, quality, and compliance.
• We look for smart, resourceful individuals who are comfortable taking ownership, navigating ambiguity, working collaboratively, and finding practical solutions in a fast-moving environment.
• Successful candidates share our passion for helping others and strive to improve the quality of their work with each new challenge.
• This is an opportunity to expand your creativity and build your expertise in the field.
• Miyamoto International is an equal opportunity employer.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level