Project Coordinator

Wilkerson Crane Rental

27d•Hybrid

About The Position

The Project Coordinator supports project operations by coordinating schedules, tracking project documentation, and assisting with daily jobsite logistics. This role also manages dispatch functions for a designated branch area, ensuring crews, equipment, and resources are scheduled efficiently to meet project and customer needs. The position serves as a key point of communication between field crews, project managers, and customers.

Requirements

Associate’s degree or 2+ years of equivalent work experience in Construction and/or Equipment, Trucking leasing/rental field, dispatching or project coordination.
Excellent verbal and written communication skills.
Ability to prioritize and manage changing schedules
Ability to work independently and as part of a team.
Experience in a diverse work environment; ability to connect with key decision makers as well as field operation contacts.
Proficient in using MS Office Suite.
Excellent organizational skills, attention to detail and problem solving skill set

Nice To Haves

Construction or equipment rental experience strongly preferred.

Responsibilities

Assist Project Managers with project coordination and administrative tasks
Track and maintain project documentation, including schedules, work orders, and job files
Support processing of RFIs, submittals, and change orders (as applicable)
Involvement in preparing quotes and 3-D lift plans
Ensure timely completion of quotes with detailed organization of bid documents and attachments
Ensure all job site information, rigging requirements, setup details are noted on the job from Field Estimators. Attach files to job and lift plans when applicable
Monitor project progress and provide updates to management
Assist with job cost tracking, billing support, and data entry
Review invoices for approval
Review job specific company purchase orders
Maintain organized and accurate project records
Coordinate daily and weekly schedules for field crews and equipment
Dispatch crews to jobsites based on project needs and priorities
Communicate schedule changes and updates to field staff in a timely manner
Track crew locations, job status, and completion timelines
Ensure efficient utilization of labor and equipment
Review and approve daily timecards prior to Payroll Processing
Serve as a liaison between field crews, customers, and internal teams
Respond to customer inquiries regarding scheduling and job status
Communicate delays, issues, or changes to appropriate stakeholders
Support branch operations with general administrative duties
Other duties as assigned by management
Adhere to Company Code of Conduct/Ethics and Core Values.
Ability to multi-task, prioritize and manage time effectively in daily & weekly work schedules to meet deadlines and commitments.
Contribute to the professional culture within the office and company overall.
Ensure security of information in all matters pertaining to company, client, and customer information.
Support the efforts of senior management and sales staff by maintaining a business network of contacts and clients.