Project Coordinator (Vancouver)

DIALOG • Vancouver, BC

8d • CA$65,000 - CA$80,000 • Onsite

About The Position

DIALOG is seeking an experienced Project Coordinator to join their Vancouver studio. This role is crucial for the delivery of large projects and involves supporting a collaborative Alliance team of project leaders. The position requires a proactive, solutions-oriented approach to project administration, blending executive-level administrative support with hands-on project coordination. The ideal candidate will possess strong judgment, excellent organization skills, and the ability to manage competing priorities across multiple stakeholders in a fast-paced, high-performing environment.

Requirements

• 5–10 years of experience in executive administration or project coordination, ideally in a professional services or project-based environment
• Postsecondary education in office administration or a related field (or equivalent experience)
• Highly organized with the ability to manage multiple priorities and deadlines without compromising accuracy
• Proactive and resourceful, with strong judgment and the ability to anticipate team needs
• Collaborative and service-oriented, with the ability to build strong relationships across teams and stakeholders
• Excellent written and verbal communication skills, with confidence interacting at all levels
• Intermediate to advanced Microsoft 365 skills (Word, Excel, Outlook, Teams, and PowerPoint), including document formatting and managing shared files.
• Calm, adaptable, and professional in a fast-paced, evolving environment

Nice To Haves

• Experience with Adobe InDesign is an asset as well as graphic skills.

Responsibilities

• Support the Project Leadership team in implementing project processes (e.g., quality control, workflow tracking)
• Coordinate meetings, logistics, agendas, and action tracking to ensure clear follow-through
• Maintain accurate project documentation and records
• Manage complex calendars, travel arrangements, and expense reporting
• Provide reliable, adaptable administrative support to Partners and project leaders
• Prepare, format, and proofread documents, reports, and presentations
• Possible management of email In-boxes
• Liaise with internal and external stakeholders, ensuring timely follow-up and coordination
• Exercise judgment in managing communications and escalating issues as needed
• Coordinate with administrative team members to balance workload and coverage
• Support planning and execution of meetings and studio events
• Handle sensitive and confidential information with tact, professionalism, and discretion.
• Anticipate needs and proactively resolve issues before they arise

Benefits

• Parental leave top-up programs for all parents upon the birth or adoption of a child
• RRSP matching
• Competitive medical and dental benefits coverage upon the first day of employment
• Discounted memberships
• Encouraged work/life balance with gifted time off during the holiday season
• Vacation Buy-Up program
• Reimbursement for professional memberships and dues

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree