Project Coordinator, Data & AI Program Office

NOVOTEST • Jersey City, NJ

1h • Hybrid

About The Position

The Project Coordinator supports the Data & AI program office by coordinating the delivery cadence across data, AI, platform, governance, and reporting initiatives. This standalone role keeps program forums, plans, logs, and reporting moving across several concurrent initiatives, and is expected to take ownership of the program cadence within the first few weeks.

The coordinator organizes governance forums, Data Domain Working Groups, and steering committees; maintains portfolio tracking and reporting; coordinates audit and regulatory requests; and supports capacity planning, KPI tracking, and benefits realization. The role is based in Jersey City, New Jersey, with four days on-site and one day remote each week. Candidates must be authorized to work in the United States without current or future sponsorship.

Requirements

• 2–5 years of experience as a project coordinator, PMO analyst, junior project manager, or business manager in financial services or consulting.
• Experience running a governance forum end to end, including preparing agendas, taking minutes, and following up on actions to closure.
• Experience maintaining a RAID log relied upon by senior stakeholders.
• Advanced Excel skills, executive-standard PowerPoint skills, and experience scheduling senior calendars in Outlook.
• Working knowledge of MS Project, Jira, or Clarity.
• Clear writing, persistent follow-up, and comfort following up with more senior colleagues.
• Comfort working in a regulated environment with four days on-site each week.
• Authorization to work in the United States without current or future sponsorship.

Nice To Haves

• Exposure to data governance or data management, including policies, standards, or data domains.
• Experience with Agile or SAFe ceremonies.
• CAPM or PMP certification, or certification in progress.
• Power BI experience.
• Audit or regulatory coordination experience.

Responsibilities

• Schedule and prepare Data & AI governance forums, Data Domain Working Groups, and steering committees, including agendas, pre-reads, decisions, actions, and follow-up with owners.
• Maintain the RAID log, milestone plan, and change requests across several concurrent initiatives.
• Consolidate workstream and regional status into weekly and monthly executive reporting packs and build and maintain supporting dashboards.
• Coordinate audit and regulatory requests by identifying owners, gathering evidence, tracking requests to closure, and escalating when needed.
• Track Data Management Policy and Standard variances through intake and approval.
• Support portfolio capacity planning, KPI tracking, and benefits realization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed