Project Coordinator

American Heart Association•Dallas, TX

1d•Hybrid

About The Position

Since its founding in 1924, the American Heart Association has significantly reduced cardiovascular disease deaths. The organization seeks passionate individuals to join its movement to overcome health challenges and accelerate progress towards a healthier future for all. This is a full-time, benefits-eligible, temporary Project Coordinator opportunity, expected to last approximately 12 months, located in the National Center office in Dallas, TX, with home-based work available. The role involves providing administrative and project support. The Association emphasizes work-life harmonization, professional development through Heart U, and a culture where employees are seen, heard, and valued.

Requirements

HS diploma or equivalent.
Minimum of three (3) years of relevant experience
Minimum of six (6) months administrative and/or project coordination experience.
Intermediate skills with MS Office programs, typing, and filing.
Intermediate skills in using AI tools such as Co-Pilot
Ability to coordinate and manage multiple projects from beginning to end, simultaneously, without supervision.
Strong attention to detail.
Ability to prioritize work assignments, be flexible in scheduling tasks, and manage time effectively.
Good written and verbal communication skills, including those needed in writing, editing, and interacting by telephone and in meetings.

Responsibilities

Spreadsheet updates, file uploads, weekly reports and tracking, manage email replies, and process expense reports
Assist with conference slides as needed, conference packing, professional credential research, conference reception logistics, coordination with outside vendors, inter-departmental logistics, and communications.
Build relationships, build sessions, and oversee databases.
Assist with maintaining and organizing data, testing, submission, and review sites, preparing notifications/communications, etc., for all functions of this position using the Oasis Abstract Management system.

Benefits

competitive base salary
annual salary planning and incentive programs
medical, dental, vision, disability, and life insurance
robust retirement program that includes an employer match and automatic contribution
employee assistance program
employee wellness program
telemedicine, and medical consultation
Employee Resource Groups (ERG)
professional mentoring program
Heart U (national online university, with more than 100,000 resources)
Paid Time Off (PTO) at a minimum of 16 days per year for new employees (increases based on seniority level)
12 paid holidays off each year, which includes several days off at the end of the year
Tuition Assistance