Project Coordinator, events, activations, trade show

Pinnacle•Morgan Hill, CA

5d•Onsite

About The Position

We are looking for a Project Coordinator who brings energy to our Morgan Hill operations team. They are responsible for providing production, project, and purchasing support to project teams. This role is a stepping stone to becoming a Project Manager at Pinnacle, gaining experience project by project. As a position in training, they’ll need to listen, learn, be open to feedback, and own and learn from mistakes. The position takes on the purchasing function for their location and adds in PM-type tasks. They are responsible for rapidly reviewing, processing, tracking, and receiving purchase orders with an established vendor network, ensuring we are buying the best product from the best partners. This individual will perform most of the purchasing for our custom builds in their location, providing backup support to other facilities as needed. They will be strategic in their big picture vision and tactical in the daily maintenance of purchase orders and data management.

Requirements

Three plus years of experience as a purchaser (or equivalent college experience in Business Management/Supply Chain/Logistics).
Proficiency in MS Office.
Experience or proven ability to work within an ERP or accounting system.
Ability to become a power user of an ERP system.
Strong communication and leadership skills, both written and verbal.
Comfortable in a fast-paced environment with short turnaround times.
Clean driving record.
A healthy balance of process and administrative thinking alongside working in the murky gray waters of fast-paced design and fabrication.
Willingness to jump in and help others.
Ability to handle questions as part of the job and build solutions.

Nice To Haves

Construction, custom wood fabrication, or manufacturing experience.
College experience in Business Management/Supply Chain/Logistics.

Responsibilities

Manage the day-to-day process for purchasing activity, including processing POs and inputting all purchasing-related data into various systems.
Work with the vendor network to provide product training and updates to project teams.
Manage stocked inventory and cycle counts.
Assist project managers and account teams on sourcing materials and troubleshooting options when items are unavailable.
Communicate with project teams on timing and issues related to their requests.
Work closely with A/P in reconciling received purchases.
Become a power user of our PECO ERP system, understanding the why and how of information flow.
Continue to update and improve the Approved Vendor List.
Ensure projects follow their timeline, budget, and implementation parameters.
Work with Account Directors and Designers to offer suggestions on value engineering.
Work with Lead Builders and Detailers to develop cost-effective building solutions.
Facilitate meetings with relevant team members.
Act as an information liaison between all team members.
Ensure information on the shared project drive is current and relevant.
Use estimates and input from the lead builder to ensure available labor fits the needs of the project.
Regularly report project status to account teams and operations management.
Attend client booth reviews and note any changes or additions.
Ensure that all post-project documents and as-built information are correct and archived.
Travel for on-site supervision as needed.
Other duties as assigned.