Project Coordinator, events, activations, trade show

PINNACLE•Morgan Hill, CA

2d•Onsite

About The Position

We’re Pinnacle — an experiential marketing house. Strategists, creatives, builders, and your future besties, all fueled by the same pursuit: we’re never satisfied. Our name is an ambition. We chase down the next “holy smokes, they actually did that” moment. And then, we do it again. Now we’re looking for a Project Coordinator who brings that same energy to our Morgan Hill operations team. They are responsible for providing production, project and purchasing support to project teams. It’s a stepping stone to becoming a Project Manager at Pinnacle, gaining experience project by project. As a position in training, they’ll need to listen, learn, be open to feedback and own and learn from mistakes. The position takes on the purchasing function for their location and adds in PM-type tasks. They are responsible for rapidly reviewing, processing, tracking, and receiving purchase orders with an established vendor network making sure we are buying the best product, from the best partners, so we can continue to design and build the best stuff for our clients. This individual will perform most of the purchasing for our custom builds in their location providing backup support to the other facilities as needed. They will be strategic in their big picture vision and tactical in the daily maintenance of purchase orders and data management.

Requirements

Three plus years of experience as a purchaser (or equivalent college experience in Business Management/Supply Chain/Logistics)
Crush MS Office
Experience or proven ability to work within an ERP, accounting system. Ability to become a power user
Strong communication and leadership skills both written and verbal
Comfortable in a fast paced environment with short turnaround times
Clean driving record

Nice To Haves

Construction, custom wood fabrication or manufacturing experience a plus

Responsibilities

Manage the day to day process for purchasing activity including processing POs and inputting all purchasing related data into various systems
Work with vendor network to provide product training and updates to our project teams
Manage stocked inventory and cycle counts
Assist project managers and account teams on sourcing materials and troubleshooting options when items are unavailable
Communicate with project teams on timing and issues related to their requests
Work closely with A/P in reconciling received purchases
Power user of our PECO ERP system, understand the why and how of information flow
Continue to update and improve an already established Approved Vendor List
Ensure projects follow their timeline, budget, and implementation parameters.
Work with Account Directors and Designers and offer suggestions on value engineering
Work with Lead Builders and Detailers to develop cost effective building solutions
Facilitate meetings with relevant team members
Act as information liaison between all team members
Ensure information on shared project drive is current and relevant
Use estimate and input from lead builder to ensure the available labor fits the needs of the project
Regularly report project status to account teams and operations management
Attend client booth review and note any changes or additions
Ensure that all post project documents and as built information is correct and archived
Travel for on-site supervision as needed
Other duties as assigned