Project Coordinator (PH)

The Walt Disney Company•Glendale, CA

11d•Onsite

About The Position

Walt Disney Imagineering is the creative force behind all Disney theme parks, resorts, attractions, and cruise ships worldwide. Imagineers combine storytelling, art, science, and technology to create immersive experiences. This role focuses on bringing different teams together to solve challenges and achieve coordinated project goals, ensuring integration across all Walt Disney Imagineering teams. The Project Coordinator leads efforts to integrate work across studios, ensuring a streamlined workflow through all project phases from concept development to close-out. They provide clear communication on deliverables and action items, manage scopes, track Owner Furnished items, guide production, and orchestrate installation. Ideal candidates maintain a broad project-wide perspective, ensuring all aspects of work are covered without duplication, acting as a central point of communication and connection for the project team. This is a Project Hire position with no guarantee of permanent placement. You will report to the Manager of Project Coordination.

Requirements

2-3 years related experience - leadership experience, film/theater production, engineering, construction, project controls, or other Disney/Themed Entertainment projects (Internships will be considered)
Demonstrated Leadership experience (required)
An ability to be a highly organized self-starter with previous leadership experience
Ability to coordinate project development process and documentation including shop drawings, document control, punch lists
Ability to work through conflict and guide team members with problem-solving
Understanding of sourcing and procurement processes including contract administration
Ability to understand stakeholder needs and handle relationships
Ability to give and take direction, adapt to change, establish relationships, and work in a team environment
Understanding of scheduling, budgeting, and Disney standard
Exposure to and experience with outside vendors, and preparing professional bid packages
Ability to understand construction and installation processes
Ability to think strategically and tactically about complex issues and problem-solve to resolution
Ability to comfortably communicate in presentation, conversation, and written correspondence, to the project team, Senior Management, consultants, and partners
Demonstrated leadership qualities, interpersonal skills, and collaboration ability
Knowledge of Walt Disney Imagineering Disciplines and how they interrelate
Proven ability to organize and communicate project development process and documentation
Ability to read and understand architectural and technical drawings
Working knowledge of Microsoft Office Suite and Graphics programs for presentation
Working knowledge and understanding of an integrated design and production process with multiple studios
Ability to present in front of large groups
Ability to travel domestically and/or internationally required.

Nice To Haves

Four year undergraduate Degree in Business, Engineering, Theater, Environmental Design, or other Entertainment or Development-related field, preferred.
Consideration will be made for those with more than 5 years’ experience in the above field and/or may be working toward a Degree.

Responsibilities

Lead all aspects of a scope of work on a self-contained and defined project of appropriate size and complexity based on previous experience.
Coordinate and integrate project information with internal and external organizations including project team, creative and design studios, operations, municipalities, vendors, and contractors.
Own responsibility for the development and documentation of scope lists, Project Strategies, deliverables matrices, etc. across all teams.
Ensure integration of personnel, schedules, and teams for the Project.
Compile and validate information needed for the development of the Project Program Book.
Compile, validate, and reconcile project data including gate deliverables and project documentation.
Facilitate team discussions (brainstorming sessions, strategy development sessions, etc.) in order to align the scope with the budget.
Ensure that concept designs are accurately captured and understood by project teams to estimate, plan, and further design and implementation.
Participate in the development of Project Capital Authorization Requests including driving the completion of detailed product line estimates.
Monitor the implementation of project strategies and risk mitigations.
Lead efforts to develop and implement strategies for scope documents for all production items purchased from outside vendors, including vetting, awarding, and handling all contracts.
Coordinate Test & Adjust and Quality Assurance procedures for all production-based teams.
Potentially coordinate on-site arrival of materials needed to construct, produce, install, and commission attractions.
Prepare and participate in presentations to executive management regarding project design and status using judgment and discretion to develop content.
Be the liaison for domestic and/or international research trips including any special arrangements, work sessions, logistics.
Potentially coordinate outside media requests and special projects including small-scale media shoots for Media & Music.
Potentially do research to support creative development including (but not limited to) historical content, artwork, imagery, architectural reference, etc.
Set priorities of the project team for meetings and communications.
Coordinate Change Management information, define problems, and formalize recommendations for decision resolution.
Have discretion to prioritize work deliverables and processes within agreed-upon plans.
Be confident in making decisions on day-to-day planning of projects; Issues and recommendations that deviate from project objectives or schedule would be reviewed with other project leaders for final resolution.
Partner with other project leaders in handling the scope and hiring outside vendors as well as the professional bid package for all project teams.
Be the center of communication and collaboration for the Project Team.
Connect with all levels of management within the project environment, with project partners, consultants, and vendors through conversation, presentation, and clear written correspondence.
Connect with Studio Leaders and team Leads across divisions relative to status updates of schedule progress, design inputs required, completion of design landmarks, metrics on earned value, etc. in support of visibility, trust, and efficiency.
Facilitate relationships through interpersonal communication.