Project Coordinator

The Onset

4d•Hybrid

About The Position

Drive delivery discipline across a multi-year technology transformation. With a hybrid-first setup, you’ll balance three days in the Melbourne CBD office with the flexibility to work from home. You’ll provide structured, high-quality project coordination across technology, data and transformation initiatives — helping ensure delivery activity is well planned, well governed and executed with consistency. This is a hands-on Project Coordinator role supporting a broad transformation program. You’ll maintain project plans, RAID logs, action trackers, dependency registers and delivery reports, while helping the Program Manager and senior stakeholders stay across progress, risks, costs, actions and upcoming milestones. You’ll work across delivery activity by collecting updates, chasing actions, tracking effort and costs, preparing governance artefacts, supporting UAT coordination, maintaining documentation standards and ensuring information is accurate, current and ready for review. This isn’t a passive administration role. You’ll work directly with project teams, vendors, SMEs and senior stakeholders to create visibility, reduce execution risk and bring structure to a fast-moving delivery environment. The role is practical, visible and suited to someone who enjoys keeping teams organised, accountable and moving.

Requirements

3+ years’ experience in Project Coordination, PMO support or delivery coordination roles
Strong organisational discipline and confidence chasing actions across busy teams
Experience maintaining project plans, RAID logs, action registers and status reports
Exposure to project financials, effort tracking, cost tracking or forecast vs actual reporting
Strong documentation, reporting and attention-to-detail skills
Experience supporting technology, transformation or project delivery environments
Comfort working with business, technology, vendor and senior stakeholder groups
Exposure to UAT coordination, defect tracking, release support or implementation activity
Familiarity with Jira, Confluence, SharePoint, MS Planner, Power BI or similar delivery tools
A pragmatic, structured and proactive style — able to bring order without overcomplicating things
Melbourne-based, with flexibility to attend the CBD office as part of a 3:2 hybrid model
Immediate availability or short notice preferred

Responsibilities

Maintain core project artefacts including project plans, RAID logs, action trackers and dependency registers
Coordinate weekly status updates, chase outstanding actions and consolidate reporting
Track progress against monthly delivery plans, milestones and dependencies
Support time and effort tracking across project resources, including planned vs actuals
Maintain project cost trackers, including forecast vs actual spend, vendor costs and burn rates
Prepare and update governance artefacts including SteerCo packs, ELT updates and monthly reports
Support release, cutover, implementation and UAT coordination activities
Maintain deliverable trackers and highlight slippage, bottlenecks or unclear ownership
Review delivery documentation for completeness, clarity, consistency and version control
Maintain approved templates, documentation standards and naming conventions
Ensure project artefacts are stored appropriately and accessible for governance and audit purposes
Work across delivery tools such as Jira, Confluence, MS Planner, SharePoint, Power BI and Power Automate
Escalate delivery risks, issues and dependencies early with clear supporting context