Project Coordinator

VaynerMedia LLC•Los Angeles, CA

3d•$55,000 - $65,000•Hybrid

About The Position

VaynerX is a family of companies building brands for the now. Founded by Chairman Gary Vaynerchuk in January 2017, the modern-day parent company is home to relevance-driving businesses including VaynerMedia, ChukMedia, Tamara Group, Gallery Media Group, Tingley Lane Trading, and VaynerSpeakers. ABOUT VAYNERMEDIA VaynerMedia is a global integrated creative and media agency, built for today's consumers. As the Modern Agency of Record, it understands the nuances of today's attention landscape, empowering brands to win attention, drive relevance, and deliver business results. Founded in 2009, by Gary Vaynerchuk, the independently owned agency operates in 15 offices worldwide, including Amsterdam, Bangkok, Chicago, New Delhi, Kuala Lumpur, London, Los Angeles, Mexico City, Miami, New York, Tokyo, Toronto, Singapore, and Sydney. VaynerMedia is part of the VaynerX family of companies. In a Nutshell We’re looking for a motivated, detail-oriented person with experience managing projects, coordinating teams, and/or other planning-related duties to join our team as a Project Coordinator. Who are you? A highly organized self-starter who is excited to be a driving part of the creative and content development process to ensure successful delivery of work for our clients. You should be driven to push work toward completion by understanding what the vision is, what the path is, and what success looks like for all stakeholders, with an eye on four core responsibilities: Budget, Schedule, Resources & Logistics, and Processes.

Requirements

Experience managing projects, coordinating teams, and/or other planning-related duties, preferably in the social/digital space.
Understanding of creative development and asset creation processes
A cool, calm, and collected approach to problem-solving
A collaborative and team-based approach
Ability to thrive in a fast-paced, high-pressure environment

Responsibilities

Own small projects, one off requests, & in-retainer tasks
Develop full timelines, including inter-department touch-points, milestones & due dates
Coordinate tasks, priorities and deliverables with team stakeholders (internal and client) throughout the project lifecycle
Route all projects through the appropriate departments and approvals
Support the Project Management lead to: Manage various work streams assigned by the PM, Resolve any immediate issues related to projects, Ensure that all project deliverables fit into the timeline, Update and maintain organization of all creative files, Manage and track against project/retainer budgets and deliverables, Manage resources involved in assigned projects, Enter/update plans, costs, & assignments for all project types (creative, strategy, paid, etc) in Workfront
Work with cross-functional teams (Creative, Account, Insights & Strategy, Studio) to ensure that all team members understand tasks, next steps, and deliverables at every stage
Lead and schedule necessary project-related meetings such as kickoffs, brainstorms, and reviews
Be client-facing to speak to timing & deliverables
Assist in writing small SOWs, as assigned by PM