Project Coordinator (Two Openings)

Washington County, Oregon•Hillsboro, OR

1d•Hybrid

About The Position

Washington County is hiring two Project Coordinators to support and organize projects. The first position will support projects within the Behavioral Health Division in the Department of Health and Human Services (HHS), assisting with disaster preparedness, developing and organizing staff training programs, creating community outreach plans, and supporting the implementation of large projects like developing an onsite pharmacy. The second position will support early planning and evaluation activities for two large capital projects: an expansion of the existing Jail and Community Corrections Center and the replacement of the current courthouse. Both positions will report to the Special Projects Supervisor within HHS, though work activities may span various county areas. For large capital projects, these roles will work under assigned project managers, providing critical project organizational capacity, including assisting with time management, facilitating communication, tracking decisions and deliverables, and ensuring follow-up actions are completed. While primarily directed by project managers, these coordinators may lead specific work areas such as emergency planning or community outreach and engagement.

Requirements

An Associate's Degree in a Health, Social Service, Business, or related field; AND three (3) years of work experience in program administration, development, evaluation, and/or contract administration.
OR Five (5) years of experience in program administration, development, evaluation, and/or contract administration.
Successful clearance of a background check post offer.

Nice To Haves

Comprehensive understanding of effective project coordination and organization.
Demonstrated ability to coordinate the implementation of new programs or services.
Experience in convening project partners to solicit input, build consensus, and ensure shared understanding.
Strong skills in meeting facilitation, including agenda development, documenting outcomes, and ensuring completion of deliverables.
Ability to effectively plan, assign, and support the work of others required to meet project goals, including supporting those in positions of authority or leadership.
Ability to self-initiate activities to accomplish project tasks and effectively work with individuals from various cultures and backgrounds.
Skills to work collaboratively with individuals who may have diverging opinions and viewpoints.
Skills to organize project implementation plans for a broad variety of areas, including subjects for which they may have little knowledge.
Ability to communicate and express ideas effectively both orally and in writing.
Ability to exercise keen time management skills, balance multiple priorities, and consistently meet timelines and due dates.

Responsibilities

Coordinates, oversees, and monitors assigned program areas to assure compliance with statutes, guidelines, budget parameters, and funding requirements.
Provides oversight and coordination of tasks within assigned specialty areas, including facilitation of ongoing meetings, updating existing plans and resources, and coordinating activities such as trainings, drills, and focus groups.
Analyzes and evaluates assigned program areas, including research, data collection, and review; analyzes program needs, provides recommendations for budget requests, and presents information to staff and the public.
Assists in developing project plans in collaboration with project managers, ensuring alignment with the goals of division managers, program managers, and other county leadership.
Negotiates and monitors contracts with agencies to provide services, defining budgetary parameters, scope of work, deliverables, and schedules; evaluates agency eligibility; monitors compliance with contract agreements; and reviews contract expenditures and approves payments.
Prepares and disseminates written communications about assigned projects.
Works with contractors, community members, and staff to identify technical assistance and training needs, arranging for and providing training as indicated within assigned specialty areas.
Solicits input from stakeholders, community partners, and county staff.
Organizes and compiles information, sharing it with project leads.
Oversees grant activities, including implementation of grant-funded services and completion of mandated data reports.
Assists in creating a positive and supportive work environment; enforces a safe workplace; establishes a culture of teamwork and communication; creates a workplace that promotes organizational values of diversity, equity, and inclusion; and actively promotes an environment respectful of living and working in a multicultural society.