Project Coordinator

FIRSTCALL MECHANICAL GROUP LLC•Austin, TX

5d•Hybrid

About The Position

The Project Coordinator will work closely with the Org Change Manager and other key stakeholders to execute activities and administrative tasks, ensuring the successful completion of organizational change, new org integrations, and internal communications projects. This role is crucial for managing the administrative aspects of various projects, including M&A integrations, market consolidations, and rebranding efforts, while ensuring clear communication and timely execution of all related activities.

Requirements

1–3 years of experience in project coordination, administrative support, or operations
Extremely organized with the ability to manage multiple projects and deadlines simultaneously
Excellent written and verbal communication skills; able to draft clear meeting notes, summaries, and correspondence, and draft on-brand, goal-oriented messaging appropriate for the purpose and that reflect the personality of the organization.
Experience in Project Management Tools and Microsoft Office Suite
Experience coordinating logistics for meetings, travel, and in-person events
High Integrity – maintain confidentiality and discretion, particularly during M&A activity and leadership transitions
Comfortable working cross-functionally with operations, finance, accounting, IT, HR and external vendors
Detail-oriented with strong follow-through; able to track tasks and hold others accountable to timelines

Nice To Haves

experience in a fast-paced or multi-entity environment preferred

Responsibilities

Execute key administrative activities for all Organizational Change Projects
Participate in all Org Change Project Meetings, take & disseminate notes
Ensure communication plans are executed on schedule
Coordinate scheduling and logistics for project activities and meetings
Create supporting materials for key meetings and events – printed and digital
Ensure project activities and costs are tracked, documented, and filed correctly
Provide support for M&A Integrations; Onboarding New Partners to FirstCall
Organize and track meetings & travel schedules related to Integration
Coordinate key integration events – Town Hall, Onboarding, Trainings, etc.
Create Integration Binders; materials are customized for each company
Monitor integration Q&A inbox and disseminate requests appropriately
Provide support for Market Consolidations & Subsidiary Rebrands
Manage vendors – uniforms, fleet, I.T., Signage, Etc, coordinate orders
Track spend on rebrands; collaborate with finance and accounting
Facilitate internal employer branding activities and internal comms projects
Manage internal comms calendar and support monthly comms planning
Coordinate the execution of communication activities

Benefits

Competitive Weekly Pay
Comprehensive Healthcare Coverage - Medical, Dental, Vision, + More (Includes some 100% Company-paid plans)
401(k) Retirement Savings Plan with a 5% match
Life Insurance
Short & Long-Term Disability
Up to 4 weeks of Paid Off
9 Paid Holidays + Veterans Day for Veterans
Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression Program
Generous Referral Bonus of $2,500 per referral
Company vehicle or allowance
mobile phone or phone allowance
uniforms
work boot allowances