Project Coordinator

Convergint Technologies Ltd•Brantford, ON

2d•Onsite

About The Position

Convergint is currently recruiting for a Project Coordinator- Security Solutions to join our growing team in our Brantford or Windsor, ON location. As the Project Coordinator, you will be responsible for providing leadership, worksite planning, scheduling, organizing and directing, field installation, and start-up of assigned projects. Scope of work includes ensuring projects are effectively executed within budgeted cost and time schedules as well as monitors the productivity of crews at the worksite who install/assemble components of products and systems. As a key participant in the relationship with contractors, company and client, the Projects Coordinator plays an important role as a coordinating manager and customer point of contact.

Requirements

Strong installation experience in a technical environment (building automation systems, fire alarm systems, security systems)
Strong coaching, mentoring, and staff development skills. Actively seeks ways in which to act as a role model, guide, develop and mentor others within the organization.
Strong team leadership, team building and facilitation skills
Demonstrates initiative – regularly engages in proactive behaviour and looks for opportunities
Strongly adaptable – responds effectively to changes in situation or information; ability to influence others and build consensus using strong written and verbal communication skills
Excellent analytical skills necessary to resolve problems and look for solutions
Good financial analytical skills including cost control
Good ability to facilitate a collaborative working environment for customers and team members
Good Microsoft Outlook, Excel, and Word skills
Basic knowledge and understanding of IT networking principal
Technical school diploma or related field experience required.
Minimum of three years of project supervisory experience required

Nice To Haves

Minimum of five years of previous, construction based, field service/installation or project coordination experience preferred
Experience in one or more of the following industries preferred: security, fire alarm & life safety, and/or building automation

Responsibilities

Coordinates and supervises projects from award through completion of project, including: overall site supervision of project(s) for successful and timely completion within budget as required by the contract. Handles multiple projects simultaneously.
Translates a wide variety of customer needs / requirements; reviews and provides input on estimated costs prior to bid; supervision of installation labor and subcontractors; reviews and complies with project schedules, subcontracts, change proposals.
Proactively communicates project requirements to project team and supervisor as and when required.
Identifies potential project risks and develops/implements strategies to minimize impact and control deviations from estimated costs and project deadlines.
Proactively communicates project schedules, project change proposals and related project activities on a regular basis with customer and seek to continuously improve customer satisfaction.
Coordinates the procurement of installations materials, supplies, services and controls necessary for timely and cost effective completion of project within budget.
Provides onsite assistance with the commercial and/or industrial installation and start up, check out and turnover processes.
Provides diagnostic and troubleshooting support to existing customers, sales team and service department as necessary for possible problems including electrical and installation problems.
First point of contact to coordinate receiving and dispatch of goods with transporters and suppliers in timely manner
Authenticate the goods received and record and manage shipments that have any discrepancies in the order. Work with the Purchasing team to address any issues
Inventory management: Keep and maintain accurate records of all the inventory and stock in the warehouse. This includes facilitating quarterly counts, timely and accurate updates of the inventory listing and adherence to the materials transfer process.
Ensure the proper handling and storage of goods and supplies
Follow all Company health and safety policies and procedures. Adhere to legal documentation norms pertaining to warehousing
Ensure the warehouse is clean and organized
Track and manage the tool inventory matrix for the location
Provide administrative support as required including, but not limited to: fleet administration, vacation schedule, uniform inventory and distribution, assist technicians with expenses, order stationary and office supplies, pick up mail, mail out fire verification reports, organize recycling
Draw purchase orders when required and scan packing slips to the purchasing team for processing in a timely manner.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Has direct reports and performs supervisory responsibilities including but not limited to: mentoring, coaching and developing colleagues, interviewing, hiring, planning, assigning and directing work, and performance management. Oversees subcontractor work.
Executes all work in accordance with Provincial, local regulations, general best practices as well as company health and safety policies and procedures
Perform other duties and responsibilities as requested or required.